Office Manager - Orlando, FL

As a Canine Companions employee, you’ll enjoy knowing that every day you make a difference in the lives of people with disabilities. You’ll give independence and give a dog a job!

Canine Companions' dedication to our mission is only equaled to our dedication to our employees.

FULL-TIME BENEFITS:

• Comprehensive benefit program including employer-paid medical, dental and vision for staff
• 14 paid holidays, including an Inclusion Holiday
• 17 paid days off in your first year (Paid time off, PTO), including additional hours to serve your community
• Employer matched 403(b) retirement plan
• Employee Assistance Program/Wellness Programs
• Diversity, Equity and Inclusion Committee dedicated to ongoing efforts to foster a diverse and inclusive workplace by setting actionable goals and evaluating progress.

“At Canine Companions, not only do you know you’re helping people live more independent lives, but you get to meet our clients and hear about the ways their dogs have enhanced their lives – it’s truly an amazing place to work.”

PR and Marketing Coordinator

This position oversees the daily functions of the office, including organizing and coordinating office procedures and accounting processes to ensure adequate resources are maintained to facilitate effective and efficient operations. This position delivers strong administrative support to the Executive Director and assists in educating staff of company policies and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned as needed:

• Provide administrative support to the Executive Director and region that includes preparation of letters, reports, scheduling of appointments and meetings, calendar management, assisting with travel plans, database input, preparation of related reports and research and analysis.
• Oversee opening and distribution of incoming mail to all regional employees. Oversee timely posting of outgoing mail, including UPS and /or other carrier shipments, utilizing efficient and cost-effective means. Maintain adequate postage and maintain current postal permits.
• Efficiently answers and responds to all calls using a multi-line telephone system. Operates telephone systems, routes incoming calls and distributes messages accurately and in timely and professional manner.
• Maintain supplies and office equipment inventory control tracking and procedures to ensure that purchases are kept within budget and that an inventory of supplies is kept up to date. Prepare inventory reports for National office and order supplies when necessary.
• Oversee and prepare deposits and purchase orders. Code regional invoices and submit to the National Accounting Office. Maintain petty cash account; distribute petty cash and prepare monthly petty cash reports for reimbursements.
• Oversee office equipment to ensure proper care and maintenance, review maintenance agreements and schedule necessary repairs when necessary. Oversee maintenance of vehicles and purchase and/or replace to maintain reliable transportation. Provide office equipment training to staff.
• Work with National Office to ensure all machinery, equipment and vehicles are covered by adequate insurance; report any new equipment additions or deletions promptly. Maintain regional inventory tracking to include furniture, office equipment, machinery, vehicles, etc.
• Provide support and training to regional staff regarding company policies and procedures as outlined by the National Human Resources Department.
• Provide administrative and hospitality support for regional board and staff meetings, and special events as requested. Greet visitors and guests and provide excellent customer service; notify staff of guest arrival.
• Maintain office files; ensure files are up-to-date, accurate and confidential information is maintained in secure location.
• Provide data entry, record keeping and other duties to the region.
• Be accountable not only for direct responsibilities outlined in this job description but also to serve fellow staff and other constituents with whom position interacts. Ensure actions and communications are honest and transparent.

EXPECTATIONS:

To be successful in this position:

Must Haves:

• Strong interpersonal skills and a collaborative work spirit.
• Able to multi-task, excellent planning, organizing, time and work management
• Able to organize and maintain accurate and detailed records; complete necessary paperwork and meet deadlines.
• Able to supervise office activities, including staffing, vendors and office workflow.
• Excellent oral and written communication skills; able to efficiently and effectively use software packages (Word, Excel, PowerPoint, Database, etc.)
• Previous office management and computer experience
• High school graduate, GED or equivalent required

Nice to Haves:

• Able to train and track training information.
• Knowledge of accounting, administrative, clerical and data management procedures and practices.

PHYSICAL REQUIREMENTS:

• General office working conditions apply.
• The noise level in work environment is usually quiet to moderate.

SCHEDULE: Full-time

RATE OF PAY: $22.00 - $24.50 per hour

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. Diversity of experience and skills combined with passion is a key to innovation and excellence. Therefore, we encourage people from all backgrounds to apply to our positions. Please let us know if you require accommodations during the interview process.

The base salary range above represents the low and high of the range for this position. Actual salaries will vary and may be above or below the range based on various factors including but not limited to location, experience, and performance. The range listed is just one component of total compensation package for employees.

Pursuant to local Fair Chance Ordinances, we will consider for employment qualified applicants with arrest and conviction records.