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Job Description
Accounts Payables Coordinator and Credit Management Officer
The Accounts Payables Coordinator & Credit Management Officer reports to the Head
of Finance and is responsible
• to provide financial, administrative and clerical support to the organization as well as
• for negotiating and managing payment arrangements with debtors to recover
amounts outstanding to minimize ATR Americas' exposure to bad debt losses and
provisioning, whilst ensuring full compliance with ATR Americas' Credit Management
policies & legislation.
Responsibilities include but are not limited to:
1. Accounts Payables
• Completes payments and controls expenses by receiving, processing, verifying,
and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/ expense
reports.
• Paying vendors by preparing and scheduling payment campaigns and by
monitoring discount opportunities, verifying federal id numbers, scheduling and
preparing checks, and resolving purchase order, contract, invoice, or payment
discrepancies and documentation.
• Reconciles processed work by verifying entries and comparing system reports to
balances.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related
transactions.
• Preparing analysis of accounts and producing monthly reports
• Maintains historical records
• Generally responding to all vendor inquiries regarding accounting.
• Reports sales taxes by calculating applicable amounts on paid invoices.
• Continuing to improve the payment process (in particular SAP cockpit).
• Performing month-end closing tasks
2. Credit Management
a) Customer Account Management
• Update approved customer credit lines
• Maintain customer accounts in SAP by updating approved credit lines
and payment terms
• Follow and limit credit risk by releasing customer orders based on an
assessment of overdue invoices and their maturity as well as the credit
usage
• Making sure that administrative bank guarantees such as letter of credits
are always in place by on-time renewal
• Keep track of incoming payments of customers, post them timely to their
accounts and apply them to outstanding invoices based on customer
instructions
• Apply credit notes to customer invoices
• Maintain concise customer accounts by clearing invoices with payments
and inserting appropriate references
b) Communication with customers
• Produce and provide customer account statements on a monthly basis as well
as on request
• Obtain customer financial statements for the Head of Finance to assess
customer solvency and ATR Americas' credit risk and whether or not a credit
line can be established.
• Ensure on time payments from customers by communication through e-mail
or video calls
c) Debt Recovery
• Follow up with customers on overdue invoices in a friendly and diplomatic
way and persuade them to pay overdue invoices.
• Initiate and follow-up the application of advanced payments ('cash on delivery').
• Make sure that rescheduled debt installments are paid
• Prepare claims for submission to ATR Americas' credit insurers or
external recovery providers
• Collect and analyze customer disputes (invoicing, pricing, logistics, defective
equipment, etc.), forward them to the appropriate technical and commercial
services, arrange meetings to follow up on the resolution and/or response to
the customer
Requirements
• Bachelor's degree in accounting with 2 years of job experience
• Ability to verbally communicate effectively with vendors, customers and employees
of the organization and build trustful relationships
• Problem solving and analytical skills
• Proficient in SAP R/3 Modules FI/CO
• Very good MS Office and PC skills
• Time management and organization skills
• Attention to detail and thoroughness
• Ability to maintain confidentiality of employee and company information
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company:
Avions de Transport Regional (ATR) GIE
Contract Type:
Permanent
Experience Level:
Professional
Job Family:
Financial Expertise
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
Job Description
Accounts Payables Coordinator and Credit Management Officer
The Accounts Payables Coordinator & Credit Management Officer reports to the Head
of Finance and is responsible
• to provide financial, administrative and clerical support to the organization as well as
• for negotiating and managing payment arrangements with debtors to recover
amounts outstanding to minimize ATR Americas' exposure to bad debt losses and
provisioning, whilst ensuring full compliance with ATR Americas' Credit Management
policies & legislation.
Responsibilities include but are not limited to:
1. Accounts Payables
• Completes payments and controls expenses by receiving, processing, verifying,
and reconciling invoices.
• Charges expenses to accounts and cost centers by analyzing invoice/ expense
reports.
• Paying vendors by preparing and scheduling payment campaigns and by
monitoring discount opportunities, verifying federal id numbers, scheduling and
preparing checks, and resolving purchase order, contract, invoice, or payment
discrepancies and documentation.
• Reconciles processed work by verifying entries and comparing system reports to
balances.
• Ensures credit is received for outstanding memos.
• Issues stop-payments or purchase order amendments.
• Maintains accounting ledgers by verifying and posting account transactions.
• Verifies vendor accounts by reconciling monthly statements and related
transactions.
• Preparing analysis of accounts and producing monthly reports
• Maintains historical records
• Generally responding to all vendor inquiries regarding accounting.
• Reports sales taxes by calculating applicable amounts on paid invoices.
• Continuing to improve the payment process (in particular SAP cockpit).
• Performing month-end closing tasks
2. Credit Management
a) Customer Account Management
• Update approved customer credit lines
• Maintain customer accounts in SAP by updating approved credit lines
and payment terms
• Follow and limit credit risk by releasing customer orders based on an
assessment of overdue invoices and their maturity as well as the credit
usage
• Making sure that administrative bank guarantees such as letter of credits
are always in place by on-time renewal
• Keep track of incoming payments of customers, post them timely to their
accounts and apply them to outstanding invoices based on customer
instructions
• Apply credit notes to customer invoices
• Maintain concise customer accounts by clearing invoices with payments
and inserting appropriate references
b) Communication with customers
• Produce and provide customer account statements on a monthly basis as well
as on request
• Obtain customer financial statements for the Head of Finance to assess
customer solvency and ATR Americas' credit risk and whether or not a credit
line can be established.
• Ensure on time payments from customers by communication through e-mail
or video calls
c) Debt Recovery
• Follow up with customers on overdue invoices in a friendly and diplomatic
way and persuade them to pay overdue invoices.
• Initiate and follow-up the application of advanced payments ('cash on delivery').
• Make sure that rescheduled debt installments are paid
• Prepare claims for submission to ATR Americas' credit insurers or
external recovery providers
• Collect and analyze customer disputes (invoicing, pricing, logistics, defective
equipment, etc.), forward them to the appropriate technical and commercial
services, arrange meetings to follow up on the resolution and/or response to
the customer
Requirements
• Bachelor's degree in accounting with 2 years of job experience
• Ability to verbally communicate effectively with vendors, customers and employees
of the organization and build trustful relationships
• Problem solving and analytical skills
• Proficient in SAP R/3 Modules FI/CO
• Very good MS Office and PC skills
• Time management and organization skills
• Attention to detail and thoroughness
• Ability to maintain confidentiality of employee and company information
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company:
Avions de Transport Regional (ATR) GIE
Contract Type:
Permanent
Experience Level:
Professional
Job Family:
Financial Expertise
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
