Office Manager (Office Specialist Ii Supervisor) Repost

MAINE COMMISSION ON INDIGENT LEGAL SERVICES

OFFICE MANAGER

CAPITAL REGION PUBLIC DEFENDER OFFICE

Opening Date: March 15, 2024

Closing Date: March 29, 2024

Job Class Code: 6593

Range 22

Salary: $47,798.40 - $66,123.20/Annually

The Maine Commission on Indigent Legal Services is seeking to fill an Office Manager position in the Capital Region Public Defender Office to oversee a team of paralegals.

JOB DESCRIPTION

MCILS is an independent commission whose purpose is to provide efficient, high-quality representation to indigent citizens who are entitled to counsel at state expense. The Capital Region Public Defender Office is comprised of six employed defenders and three support staff members. The Paralegal Supervisor will function as the Office Manager and will supervise paralegal staff and assist the District Defender as directed.

The Office Manager works as part of a team to ensure a functioning and organized work environment. The position may communicate with a wide network of court officials, law enforcement, legal and social agencies, jail and prison officials, as well as clients and their family members. Proficiency is required in word processing, legal document preparation, document management, record keeping, data management, file management, calendar management, and a variety of communications. This position is a full-time, confidential employee and will report to the District Defender.

The ideal candidate must be self-directed, highly organized and have a high attention to detail, with the ability to work efficiently and independently. The candidate must have strong interpersonal skills and a strong work ethic. It is essential that the successful candidate work well as part of a team and adapt well to rapid changes in a fast-paced legal environment.

MINIMUM QUALIFICATIONS:

Training, education, or experience in administrative support work that demonstrates:

• competency in applying a proficient knowledge of modern office practices to perform advanced administrative support tasks at the statewide level that are broad in scope or functionally diverse, and
• 2) the ability to use independent judgment, initiative, and decision making on complex administrative matters. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, Office Associate I, Office Associate II and Office Specialist I.

Preference will be given to those candidates who possess 3+ years working in an administrative support role in a law firm, court or legal services setting and evidence of increasing responsibilities to include supervision of others in an administrative role.

Preference will also be given to those candidates who submit a cover letter and resume.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,150.80-$11,942.16 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 18.21% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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