Office Assistant Ii - Central Fleet Management

BUREAU OF GENERAL SERVICES

CENTRAL FLEET MANAGEMENT

Opening Date: March 14, 2024

Closing Date: March 28, 2024

Job Class Code: 6538
Grade: 08
Salary: $15.00 - $19.97
Position Number: 095100007

The Bureau of General Services is seeking an Office Assistant II to provide customer assistance and administrative support for the Central Fleet Management (CFM) vehicle rental program. The position will be welcoming customers and visitors at our location, performing data entry, and filing. The individual should be able to work in a fast-paced environment and be adaptable to frequent change in work.

REPRESENTATIVE TASKS:

• Perform basic office support functions such as open/distribute/send mail, answer telephone, photocopy, file, and receive visitors.
• Prepare worksheets and perform data entry.
• Answer factual inquiries and assist with routine requests.
• Review documents and examine for completeness.
• Receive, open, sort, and route incoming/outgoing mail/packages.
• Maintain computerized and/or manual records, logs, and information lists.
• Post and/or transfer numbers from set data.
• Operate modern standard office equipment.
• Create spreadsheets and perform data management.
• Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
• Operate technical office materials/equipment (examples are digital scanner, printing, copiers, State PC with MS Office software, RBase database, etc.) according to set procedures.
• Transport and handle heavy goods.
• Query for data via telephone, computer, and/or written/oral communication.
• Explain, inform, and/or initiate calls on routine matters.
• Refer non-routine inquiries to appropriate resource.
• Clean and/or maintain issued materials.

KNOWLEDGES, SKILLS & ABILITIES:

• Knowledge of basic office practices and procedures.
• Knowledge of spelling, punctuation, grammar, and business English.
• Ability to understand and follow basic oral and written instructions.
• Ability to make basic mathematical calculations.
• Ability to perform repetitive keyboarding for prolonged periods of time may be required.
• Ability to use applicable computer programs.
• Ability to review documents and examine for completeness.
• Ability to maintain computerized and/or manual information.
• Ability to use alphabetical, numerical, and chronological filing systems.
• Ability to effectively give/obtain basic, non-technical information.
• Ability to post and transfer numbers from set data.
• Ability to prepare worksheets and perform data entry.
• Ability to gather and compile information.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to operate modern standard office equipment.

MINIMUM QUALIFICATIONS

Training, education, or experience in office and administrative support work that demonstrates:

• 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and
• 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures. All positions in this classification assume the qualifications of: Office Assistant I.

Preference will be givin to those individuals who possess the following experience and knowledge:

• Experience/knowledge related to automotive terminology, parts and repair.
• Experience/knowledge related to a rental or lease vehicle operation.
• Experience with MS Office, including Excel, Word, & Outlook
• Experience using Rbase database software.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

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