Management Analyst Ii - Project Management Office

PROJECT MANAGEMENT OFFICE

-Limited Period, Anticipated end date 6/8/24-

Opening Date: March 11, 2024

Closing Date: March 25, 2024

Job Class Code: 0393
Grade: 24
Salary: $50,190.40 - $67,641.00
Position Number: 004250754

Hybrid Work Opportunity – This position is a hybrid remote/onsite position. The onsite location is in Augusta, Maine and the remote location must be within the state of Maine.

Job Description:

The State of Maine Project Management Office is seeking a talented individual to join our growing, dynamic, and collaborative team. Are you detail oriented, great at building relationships and interested in working in a supportive environment at the forefront of Government Innovation? If so, we would love to talk to you. The Maine PMO has a supportive culture of innovation, creativity and exploration and we are excited about growing our team.

This position within the Project Management Office will assist with the data collection and reporting required for the American Rescue Plan. The America Rescue Plan is a transformative program that will improve the lives of Maine citizens affected by the COVID Emergency. We are seeking professionals who desire to use their skills and talent in the aim of public service.

Representative Tasks:

• Provide the review, examination, and evaluation of complex organizational structures, administrative policies, and management systems of state departments, agencies, and institutions.
• Develop and conduct studies, summarize findings, preparing reports, and recommend changes in organizational structures, programs, policies, procedures, or practices in administrative, financial, records, and information management systems.
• Analysis of systems and procedures, preparing reports, and recommending changes in organizational structures, policies, procedures, or practices in administrative and information management systems.
• Select and assign vendors and vendor resources, write and create job descriptions, propose and implement policies and specific objectives at the agency and department level.
• Submitting resource requests.
• Collecting resource candidate information.
• Supporting the selection process with applicable State of Maine programs.
• Analyzes data gathered, develops information and documentation, and considers solutions or alternative methods of proceeding in order to recommend organizational and system changes and modifications.
• Installs new systems, confers with and trains agency staff, and conducts operational effectiveness reviews in order to ensure smooth system implementation and functioning

Knowledge and Abilities Required:

• Knowledge of current developments in systems analysis and applications.
• Knowledge of methods and techniques of establishing work standards.
• Knowledge of information management systems.
• Ability to oversee, review, evaluate, and direct the work of others.
• Proficiency with Office 365 Suite, to included but not limited to: Word, Excel, Teams, Outlook etc.
• Knowledge of the theories, principles, and practices of public administration, organization, workflow, personnel management, and financial procedures.
• Knowledge of data collection and interpretation methods and techniques.
• Knowledge of the organizational and staffing structures in state agencies and departments.
• Knowledge of human resources programs and services.
• Knowledge of methods and techniques of analysis, work simplification, and forms and records control.
• Knowledge of the methods and techniques of establishing work standards.
• Knowledge of information management systems.
• Ability to gather, assemble, calculate, and analyze facts and draw valid conclusions.
• Ability to analyze and interpret laws, rules, and regulations.
• Ability to communicate effectively.
• Ability to write clearly and effectively.
• Ability to develop recommendations of the revision of repeal of laws, rules, regulations, policies, and procedures: and the implementations of new systems and organizations.
• Demonstrated ability to respond in a timely and effective manner
• Understanding of emotional intelligence principles

MINIMUM QUALIFICATIONS

• Eight (8) years of education, training, and/or experience analyzing, evaluating, and/or developing improvements to organizational and/or managerial systems, programs, and practices.

BENEFITS:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.