Office Manager

Welcome to Pathways of Californias career website! If you are passionate about helping others and enthusiastic about your future, we want you to join our team!

Our company is known for an unwavering commitment to exceptional value and recovery-focused, quality care. We are experts in the field of behavioral health care, providing cutting-edge mental health and substance use community-based services and offer a dynamic employment experience! Pathways offers competitive salaries and benefits, comprehensive on-boarding and job training, a supportive learning environment, ongoing education in the use of evidence-based, promising practices and much more! We are well-known in the field and have been a preferred provider in the Southern California region for over 20 years partnering with local government agencies and managed care companies to offer personalized, integrated care to community members of all ages, ethnicities, and cultural backgrounds. You will find that we have several openings ranging from administrative to clinical positions in a variety of service areas and settings in Southern California. Join one of our Pathways companies, Pathways Community Services (PCS) and/or College Community Services (CCS) and experience it for yourself! We have over 30 outpatient behavioral health locations nestled throughout our communities located in Kern County, Los Angeles County, Orange County, and San Diego County.

Pathways is seeking an innovative and purpose driven individual to join our team as an Office Manager in Garden Grove.

Project RENEW
Project RENEW provides personalized and recovery-oriented mental health services to children and adolescents (0-17 years old) with severe and persistent mental illness, who are homeless or at risk of homelessness. Working with a multidisciplinary team; children, adolescents and family members receive individualized goal setting, intensive case management, temporary assistance with housing, educational services, employment services, substance abuse services, skill-development groups, medication management, and community based activities.
The Office Manager is responsible for managing, leading and coordinating the office staff and administrative services at a site(s), office or program which may include facilities management, operational initiatives and general office administration services; which may include the reception area, client / vendor greeting, client / office billing, file maintenance, internal accounting, computer and understanding of office/program services.
ESSENTIAL JOB FUNCTIONS AND REQUIREMENTS

• Analyzes and organizes office operations and procedures such as distributions of forms, typing, flow of correspondence, filing, requisition of supplies, client billing, and other clerical/administrative services
• Evaluates office production, revises procedures, or devises new forms to improve efficiency or work flow
• Establishes uniform correspondence procedures and style practices; including managing of petty cash
• Formulates procedures for systematic retention, protection, retrieval, transfer and disposal of records
• Consults with superior on a regular basis to keep him/her up-to-date on administrative issues and needs
• Responsible for assignment of duties, approval of expenses and time cards, performance management and personnel actions, and serving as resource for consultation and advice for clerical/administrative staff
• Facilitates regular meetings to ensure staff is kept well-informed
• Responsible for adhering to department budget and participates in development of such
• Reviews the monthly budget report and advises superior of accounts over or under budget
• Retrieves, organizes and creates financial and tracking reports for items such as employee and program expenses and reconciling of invoices / client invoicing for guidance of management
• Ensures reception area and office/program is clean, organized and office equipment operates properly
• Coordinates facility/office work requests (e.g. building management, vendors, handyman - simple repairs, etc.)
• Participates in program staff and planning meetings as required and may take minutes for such meetings
• Attends UR and county/state and other agency meetings as required
• May perform the duties primarily performed by the clerical staff supervised on a limited basis
• Completes special projects and reports as assigned
• Other duties as assigned or necessary to support your program and/or the company

QUALIFICATIONS

• Bachelors degree or Associates degree preferred
• Extensive office management experience may be considered equivalent to education

Pathways is an equal opportunity employer with a commitment to diversity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other protected characteristic.