Office Manager

OFFICE MANAGER – REAL ESTATE COMPANY, LOS ANGELES, CA

BH Properties, a privately held commercial real estate investment firm with offices in Los Angeles, Phoenix, Dallas and Houston, is seeking an experienced Office Managerto join our team in Los Angeles. Applicants should have experience within the real estate industry. Familiarity with accounting, the acquisition process and Human Resources is a plus.

Reporting Responsibility

The Office Manager will have dual reporting responsibility along with coordinating communication with other senior level department heads. This role will be highly visible and integral to the streamlining of our operational processes.

Duties:

• Organize and coordinate office administration, and procedures, in order to ensure organizational effectiveness, efficiency and safety.
• Partner with HR to maintain office policies as necessary including ensuring clerical functions are properly assigned and monitored
• Coordinate with IT department on all office equipment requirements and inventory control
• Manage relationships with office supply vendors and service providers
• Develop and implement intra-office communication protocols
• Streamline administrative processes
• Supervise office staff and task delegation including hiring and coaching
• Coordinate executive communications and interface with internal and external business partners
• Manage executive staff travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Prepare reports and analysis of special projects as required
• Participate actively in the planning and execution of Company events
• Assist, as necessary, with the Company’s asset acquisition/disposition process ensuring a smooth closing and on-boarding process post close

The ideal Candidate will possess the following:

• Undergraduate degree required
• Minimum of 5 years of experience as an executive administrative assistant or Office Manager within a real estate organization
• Knowledge of office management responsibilities, systems and procedures
• Strong organizational skills, including the ability to prioritize and multi-task
• Advanced knowledge of Office 365, Microsoft Office Suite, including Word, Excel, and Outlook
• Yardi Voyager and CoStar/Loopnet experience a plus!
• Ability to communicate effectively and professionally (both written and verbally) within all levels of the organization and externally with tenants, vendors and other outside parties
• Ability to work independently and with minimum supervision and ability to prioritize
• Ability to work in a fast-paced entrepreneurial environment with an attention to detail
• Must possess a strong work ethic
• Must be a team player