Office Manager

Job Summary

This position serves as the administrative support for the Department of Family and Community Medicine and its divisions. The Office Manager is the delegated liaison between the department head, department faculty, residents, students, dean's office, and affiliated hospitals in the execution of the duties and responsibilities delegated by the department head. This person will be responsible for maintaining, organizing, and conducting administrative functions directly related to day-to-day activities of the department, divisions and its faculty and academic professional members.

Application Instructions:

Applications must be submitted through our application portal at https://uic.csod.com/ux/ats/careersite/1/home/requisition/8673?c=uicby April 5, 2024. See below for details.

Position Duties:

• Support clinical faculty in the Department of Family and Community Medicine through collection and presentation of clinical or educational data, managing faculty searches, taking of meeting minutes, and travel assistance.
• Provide administrative support for the Department of Family and Community Medicine, including calendaring, scheduling meetings, preparing letters of recommendations, ensuring completion of mandatory annual trainings (RNUA, Ethics, HIPAA, Safety, etc.), and maintaining department faculty and academic professional files. Responsible for a variety of reports (research evaluation report, vacation/leave report, annual faculty evaluation reports) and using them for presentations.
• Supports the Division Directors by communicating with a wide range of customers, hospital CEOs, other academic institutions, and governmental and public health officials.
• Provide support for our STRETCH-OB residents, faculty and community preceptors. Communicate with outside hospitals and faculty to schedule resident rotations (currently these are arranged at least 6 months in advance), support meetings for STRETCH-OB.
• Initiates and coordinates faculty appointments and promotions. Monitors paperwork for timeliness, reviews material for completeness, resolves questions or missing data and then provides completed appointment/promotion packets to the department head for presentation at the departmental FAPT/executive committees.
• Special projects and other duties as assigned.

Benefits Include:

• Competitive Pay
• Paid Vacation, Holiday and Sick Time
• Comprehensive and Affordable Health/Dental/Vision
• Flexible Spending Accounts
• Education Tuition Waivers
• Pension Plan
• 403(b) and 457(b) Retirement Plans
• Life Insurance
• Long Term Disability Insurance
• Accidental Death & Dismemberment Insurance
• Free Access to Health and Wellness Center
• Employee Assistance Program

Qualifications:

• High school diploma or equivalent.
• Two (2) years (24 months) of work experience comparable to the third level of this series.

Application Instructions:

Applications must be submitted through our application portal at https://uic.csod.com/ux/ats/careersite/1/home/requisition/8673?c=uic by April 5, 2024.Applications submitted through the Indeed website will not be processed.

Please visit this website and select the Office Manager position listing. If you have further questions, please contact Human Resources at 815-395-5862.

If an application and exam request are not submitted by the close date, the applicant/employee will not be considered and the exam request will be denied.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

The University of Illinois at Chicago is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Rockford, IL 61107: Relocate before starting work (Required)

Work Location: In person