Office Manager - Black Bear Energy

Black Bear Energy, a Legence company
Black Bear Energy is a technology-enabled, commercial buyer’s representative specializing in onsite renewable energy. In the past seven years, Black Bear has helped its clients bid out over 1,000 clean technology projects in more than 20 states through its data driven process. We educate and empower our clients to decarbonize their built environment by deploying onsite solar, battery storage and other cleantech projects
In-office at least 2 days per week. Remote/hybrid work schedule unavailable for this role when not in the required days. Person must be located in the Denver/Boulder metro area.
Summary/Objective: This position encompasses the responsibilities of office administration, special projects, and clerical assignments. The successful Office Manager possesses integrity, maturity, decision making ability, and the ability to multi-task. Sensitivity to confidentiality and diversity. Must be organized and detailed oriented. Additionally, this person sets an example by being punctual, maintaining a positive attitude, and is committed to helping others.
Essential Functions:

• 4-year degree preferred but not required.
• Minimum 3 years’ experience in office management.
• Must be able to maintain high level of confidentiality.
• Manage new hire requests, preplacement, paperwork, on-boarding and compliance.
• General Office Administration including multiline phone skills.
• Perform professionally under all conditions.
• Maintain professionalism when dealing with employees, outside vendors or the public as a positive representative.
• Setting a good example for employees to follow as it relates to attendance, positive attitude and helping others.
• Proficient using MS Office applications.
• Excellent communication skills, both oral and written, with sensitivity to confidentiality and diversity.
• Operates and maintains all office equipment.

Responsibilities/Duties:

• Receive, sort and distribute, and file postal mail and parcels as necessary.
• Coordinate parcel shipments and all other deliveries, as needed. Meet and communicate with parcel delivery services. May require travel to pickup locations.
• Manage purchasing for snacks, supplies, equipment and promotional inventory for the company. This may include ordering, shipping, pickup, returns, trade-ins, donations, disposals as well as organizing physical supplies and keeping a digital record of certain inventory.
• Assists Payroll Specialist with payroll preparation and distribution.
• Coordinate office cleaning, maintenance, repairs and improvements.
• Coordinate company events. Review schedules and select dates, location, meeting facilities, overnight accommodations, ground transportation, meals, activities, and all other needs for company events.
• Expense reports – create and submit expense reports as necessary for company purchases. Review team member expense reports for compliance with travel policy.
• Manages holiday memos and other employee communications.
• Administer user access to various company online platforms including, but not limited to, video conferencing, Quickbase, Google, MS Office, Adobe, Sharefile, DocuSign.
• Maintains and organizes storage closets; orders supply weekly. Maintains an accurate office supply inventory.
• Places service calls on office equipment.
• Manages and has a thorough working knowledge of all office equipment and administers maintenance contracts on covered equipment.
• Manages conference rooms use and requested items for meetings, such as, audio/visual, drinks, food, etc.
• Coordinates and manages travel needs/requests, per company travel policy.
• Administers security systems at all facilities, including granting access to employees, assigning alarm codes, and scheduling building access for gates and doors.
• Organizes company special events.
• Manages company promotional items from order to distribution.
• Assists all departments with special projects as needed.
• Other duties as assigned.

Education/Experience:

• Degree preferred but not required.
• 3-5 years related experience preferred.

We are unable to provide sponsorship for this position.
#LI-JS1 #LI-Hybrid
Health and Welfare Benefits

• Medical
• Dental
• Vision
• Prescription drug
• Short and long term disability
• Parental leave

Personal Benefits

• Flexible paid time off
• Personal days
• Company-paid holidays

Financial Benefits

• 401(k) retirement savings plan
• AD&D insurance
• Life insurance

About Legence
Legence, a Blackstone portfolio company, is an Energy Transition Accelerator™ that provides advisory services and implementation focused on financing, designing, building, and servicing complex systems in mission-critical and high performance facilities. With five decades of expertise in the built environment, Legence has a proven track record of reducing carbon emissions, implementing renewables, lowering utility costs through efficiency consumption, and making systems run better at unmatched speed and scale. To learn more about Legence and its services, visit https://www.wearelegence.com/.
Contingent Employment Statement
Offers of employment for this role may be contingent upon successfully passing a background check and/or drug screen. Execution of screens will vary based on role requirements and Company policy. All background checks and drug screens will be done in accordance with applicable federal, state, or local law.
Equal Employment Opportunity Employer
Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.
EEO is the Law
Reasonable Accommodations
If you require assistance applying online, email ta@wearelegence.com. Please include a description of the specific accommodations you are requesting as well as the job title and requisition number of the position for which you are applying. If you are selected for an interview, please notify your recruiter of your accommodation needs. All efforts to provide reasonable accommodations will be made.
To all recruitment agencies
Legence and its affiliate companies do not accept unsolicited agency resumes. Do not forward resumes to our career’s alias or employees of Legence and/or its affiliate companies. Legence and/or its affiliate companies are not responsible for any fees related to unsolicited resumes. Any third-party recruiting agreements for Legence and its affiliate companies may only be executed by Legence Holdings LLC’s CHRO or Director of Talent Acquisition, without exception. All others are done without proper authorization and will not be honored. We will not be responsible for any fees under any third-party recruiting agreement not executed by said authority.
Pay Transparency Nondiscrimination Provision
Legence and its affiliate companies will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

AD&D insurance, Disability insurance, Health insurance, Dental insurance, 401(k), Paid time off, Parental leave, Vision insurance, Life insurance