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SalaryJoin Our Growing Team: Office Manager Needed in Denver, CO
About Us: We are a leading commercial and industrial painting company experiencing rapid growth. Our commitment to excellence has driven our success, and we're now seeking an ambitious, detail-oriented Office Manager to support our operations. Located in Denver, CO, this pivotal role offers the opportunity to be at the heart of our day-to-day activities, ensuring our projects are executed smoothly and efficiently.
Role Summary: As our Office Manager, you'll be the backbone of our office operations, providing essential administrative support to our team. This role is perfect for someone who thrives in fast-paced environments and is looking to leverage their exceptional organizational skills and dedication to teamwork. Your work will directly contribute to our project success and overall operational efficiency.
Key Responsibilities:
- Manage job files and documentation using project management software.
- Update project lists for seamless coordination.
- Process payroll and per diems, ensuring accurate documentation.
- Utilize Procore software for project management and reporting.
- Generate weekly reports on collections, CSI, and JOR.
- Facilitate acquisition of Certificates of Insurance for compliance.
- Prepare and submit Work in Progress (WIP) reports.
- Reconcile financial data using Clearstory software.
- Verify Master Subcontractor Agreements for contractual compliance.
- Oversee subcontractor payment applications and purchase order processing.
- Coordinate Thank You cards and Job Awarded information sheets.
- Handle check deposits and office travel bookings.
- Maintain lists of approved drivers/vehicles, order gas cards, and update GPS.
- Assist in customer pre-qualification paperwork.
- Conduct weekly collections follow-ups.
- Address incoming calls and greet walk-ins warmly.
- Manage office inventory and supply procurement.
- Handle incoming/outgoing mail and document meeting minutes.
- Support employee onboarding/offboarding processes.
- Coordinate with suppliers and vendors for project needs.
- Use project management tools for monitoring and planning.
- Prepare monthly project billing.
- Communicate effectively with customers and project managers.
- Attend project coordination meetings as needed.
What We're Looking For:
- Prior Office Manager experience in the Construction Industry.
- Basic Accounting knowledge.
- Proficiency in Microsoft Outlook, Word, Excel, and One Drive.
- Excellent interpersonal and communication skills.
- Ability to interpret project scope and blueprints accurately.
- Exceptional organizational and time management skills.
- Capacity to manage multiple projects in a fast-paced environment.
Our Core Values: We pride ourselves on our dedication to integrity, pursuit of excellence, and fostering a team-player environment. If you embody these values and are looking for a challenging yet rewarding role, we'd love to hear from you.
Benefits Included:
- Medical Insurance - Company pays 95% of HSA employee only plan
- Dental & Vision
- Health Savings Account - Dollar for Dollar Match up to $1,950
- FSA/ Dependent Care Savings Accounts
- 401K with 4% company Match
- Short-Term Disability
- Paid Time Off
- Paid Holidays
- Potential for bonuses
National Coatings is an equal opportunity employer.
Job Type: Full-time
Pay: From $70,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Application Question(s):
- How many years do you have working in the Construction Industry?
Experience:
- Office management: 2 years (Preferred)
Work Location: In person
