Office Manager, Accountant

Who we are

A real estate development and holding company with a vision to create environments of distinction, and a legacy for generations.

We are looking for an experienced and resilient Office Manager to provide excellent, proactive services to our organization. Our ideal candidate will be confident, tenacious and take a creative approach to resolving problems. They will have significant administrative and bookkeeping experience, preference will be given to individuals with experience in real estate, be committed to continual improvement of systems and processes and relish a challenge. Positive disposition, commitment to excellence, and intuitive ability to anticipate the needs of internal and external customers.

Who You Are, And The Position

You’re a self-motivated team player, who offers exceptional service and routinely goes the extra mile.

You take pride in your administrative prowess: you’re curious, organized, adaptable, communicative, and excellent at keeping others on track.

You’re a natural problem-solver who uses your critical thinking skills, good judgment, and common sense to determine when to escalate or handle tasks on your own.

You establish relationships easily and use others within your team as resources to get the job done. You work just as well independently as you do with others.

You take initiative on projects without being asked. You can hold your own and confidently handle tasks under limited supervision and direction.

You have an Associates Degree in Business Administration, Accounting, or related field; or a combination of equivalent vocational training and work experience.

You have Five years’ experience as lead administrative worker in a professional office setting, preferably in conjunction with senior executives or executive managers.

You have High-level written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels (internally and externally).

You have an Exceptional degree of professionalism and proven judgement with the consistent ability to maintain a high level of confidentiality.

You have Demonstrated ability to work both collaboratively and autonomously.

You have Expert level skills as a user of a variety of computer software applications in word processing, spreadsheets, database, design, and presentation software (Microsoft Office Suite – Word, Excel, PowerPoint, Outlook), Quickbooks expertise a must.

You have Experience in commercial real estate and property management - preferred.

You have Ability to plan, analyze and manage projects, and plan and organize meetings.

You have Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.

You are Comfortable with any level of task or assignment in furthering the organizations goals.

You are Extremely organized and conscientious while gracefully managing shifting priorities and ambiguity.

You have Strong understanding of business processes and organizational budgets, and experience with accounts payable, payroll and receivables.

You have Flexibility to match executive’s schedule when needed.

You will Directly support the CEO and three board members.

You will Manage logistics and strategic coordination of annual planning and on-going business deliverables.

You Constantly seek areas for improvement while driving implementation of solutions within the department.

You Assist in the preparation of meetings, presentations, correspondence, and packets for internal and external meetings.

You Liaison with property tenants, and manage collection of and accounting for lease payments.

You Assist with the preparation of annual budgets, and prepare monthly financial statements for a variety of businesses within the organization.

You Prepare monthly bank reconciliations.

You Assist with the develop and documentation of organizational systems and work flow.