Office Manager

Job Summary:The Office Manager will oversee the general administrative function and activities of the office. Duties/Responsibilities:

Greets clients, visitors, and guests; determines the purpose of each personâs visit and directs or escorts him or her to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.
Performs administrative and clerical support tasks.
Performs basic filing and recordkeeping.
Performs other duties.
Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs.
Provides clerical support when needed to assist clerical staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents.
Maintains inventory of office supplies and kitchen items; places orders as needed.
Maintains office files; implements an efficient system for other staff to access files and records.
Performs other related duties as assigned.

Required Skills/Abilities:

Extensive knowledge of office management procedures.
Excellent verbal and written communication skills.
Excellent interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Proficient with Microsoft Office Suite or related software.

Education and Experience:

High school diploma or equivalent required.
At least three years of administrative and clerical experience required.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.