Office Manager

Baptist Village of Enid, a retirement neighborhood, is currently seeking an exceptional Office Manager to join our team. BVC offers competitive pay and benefits, including the recent addition of a daily pay option, along with a desirable weekday work schedule for this position. Baptist Village Communities is a not-for-profit, faith-based organization that has a proven record of providing quality housing and services across the state of Oklahoma. Most importantly, Baptist Village team members must be mission-driven and identify with our mission of “enhancing lives by serving God, serving you, serving together”. If you desire to work in a Christian environment and serve with a talented team of healthcare professionals, then this is the opportunity of a lifetime. You can learn more about Baptist Village Communities at www.baptistvillage.org. Please respond with your interest in this opportunity, we look forward to hearing from you!

Title: Office Manager

Location: Enid

Reports to: Enid Campus Director

JOB SUMMARY:

Accounts Receivable Responsibilities

1. Prepare and make daily bank deposits.

2. Post all payments and charges to resident accounts.

3. Preparation and delivery of monthly statements.

4. Maintain information in billing software for admissions, discharges, room changes as well as rate changes.

5. Review accounts receivable aging reports regularly, monthly at a minimum, and communicate with residents regarding any past due amounts and/or returned payments. Meet with residents as needed.

6. Initiate ACH payments in the banking system monthly. Maintain accurate financial information on residents.

7. Send collection letters as needed on delinquent accounts and coordinate further collection efforts with Campus Director.

8. Maintain records for resident trust account as well as reconcile bank statement in a timely manner each month.

Accounts Payable Responsibilities

1. Supervision of accounts payable to include review and coding of accounts payable invoices resolving any differences with the appropriate manager.

2. Supervise the weekly processing of accounts payable to include data entry of invoices, printing checks and mailing to vendors. Communicate with vendors as needed.

3. Supervise maintenance of accounts payable and vendor files

4. Assist with maintenance of vendor data for preparation of filing Form 1099s.

5. Supervise tracking of monthly capital expenditures to submit to Home Office.

6. Assist with monitoring of invoices for sales tax and track invoices with no sales tax for calculation of use tax.

Other Responsibilities

1. Testing of software system when upgrades take place.

2. General office duties.

3. Other duties as assigned by the Campus Director and/or Home Office Finance

staff.

Qualifications:

Three to five years of experience processing both accounts receivable and accounts payable. Experience with health care and or residential living accounts receivable preferred. Experience with Great Plains and/or My Unity preferred. Good working knowledge of Microsoft Office. Good communication skills. Ability to recognize and resolve issues. Ability to work independently and multitask.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift

Experience:

• Accounts payable and receivable: 3 years (Required)
• Microsoft Office: 1 year (Preferred)
• Great Plains and/or My Unity: 1 year (Preferred)

Ability to Relocate:

• Enid, OK 73703: Relocate before starting work (Required)

Work Location: In person