Office Manager/Receptionist

At Cavins Group, we understand that our employees are the cornerstone of our success. We are dedicated to fostering a supportive and dynamic work environment where individuals can grow, innovate, and contribute to our collective goals. We are currently seeking a highly motivated and versatile Office manager /Receptionist to join our team. This position is at the heart of our company, acting as a pivotal point of contact and support for our team and clients alike.

As our Office manager /Receptionist, you will play a crucial role in facilitating smooth internal and external communications, managing a variety of administrative tasks, and ensuring the efficient operation of our office. We are looking for someone with excellent communication skills, a knack for technology, and the ability to think outside the box. This is a versatile position offering significant room for growth within the company. This person is required to be on duty Monday through Friday from 8 to 5 PM There’s no flexibility to this work schedule. Also, they are required to occasionally stay late without notice due to business needs, and occasionally work on Saturdays.

*Key Responsibilities:

Answering phones and taking messages in a professional manner.- Filing, dispatching service calls, and maintaining a digital file system.

Conducting office cleaning and overseeing the management of office electronics.

Handling new hire paperwork and managing uniform inventory.

Performing customer follow-ups and managing licensing, including the filing of permits.

Making travel arrangements for staff as needed.- Undertaking a variety of administrative duties and projects as they arise.

*Qualifications:

Exceptional communication skills, both verbal and written.

Proficiency in office technology and software applications.

Strong organizational skills and the ability to multitask effectively.- Ability to work independently and think creatively to solve problems.

Experience in an administrative or receptionist role is preferred but not required.

Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent data entry skills with a high level of accuracy
- Proficient in using Google Suite (Docs, Sheets, Slides, Calendar)
- Attention to detail and strong proofreading skills
- Ability to coordinate projects and work well under pressure
- Excellent verbal and written communication skills
- Professional demeanor with the ability to provide exceptional customer service

What We Offer:

A supportive and dynamic work environment.

A versatile role with a wide range of responsibilities.

Significant opportunities for professional growth and development.

This is a great opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced environment. If you are looking for a rewarding position as a Receptionist, we would love to hear from you. Apply now to join our team!

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Expected hours: 40 – 45 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Excel: 3 years (Required)
• Microsoft Word: 3 years (Required)
• Data entry: 3 years (Preferred)
• Customer service: 3 years (Preferred)
• Google Docs: 3 years (Preferred)
• Attention to detail: 5 years (Required)
• file Creation: 4 years (Required)
• Dispatching: 4 years (Required)
• Receptionist: 2 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person