Office Manager

- Obtain pricing/offers/samples/documents from all vendors

- Prepare and distribute pricing/offers/samples/documents to customers

- Prepare purchase orders with CEO, send to vendors and follow-up

- Coordinate shipments for incoming material between vendors, government agencies and customs brokers

- Accounts payable and receivable

- Coordinate treatments of all incoming/inventory materials (pest control/germ reduction)

- Send samples to lab, enter results and share with customers

- Review specs/CoAs of products and forward to customers

- Coordinate deliveries between warehouse staff, customers and transportation companies

- Enter invoices into ERP and send copies to customers for payments

- Review and record incoming payments (Check/ACH/Wire payments) and maintain accurate records

- Manage collection process with clients

- Maintain accurate customer files including obtaining any required documentation

- Order, prepare and execute any inspections (CBP, FDA, USDA, Organic, Kosher, City, County, State, etc.)

- Manage and resolve issues for office/warehouse vendors

- Ensure office and warehouse (with support from warehouse team) are compliant with safety and cleanliness requirements

- Quarterly inventory management

- Onboard and train other staff on processes & procedures

- Manage Amazon Account/Orders

- Other related duties as assigned

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person