Office Manager

Office Manager

Onsite / Jacksonville, FL

NLP Logix is recruiting for an Office Manager to join its growing team of IT and Business professionals. This position is for a full-time employee, and will be based out of Jacksonville, FL.

NLP Logix is a Data Science product and services company based in Jacksonville, FL that specializes in AI Solution Development, Machine Learning, and Advanced Analytics for a variety of use cases, industries, and customers across the United States.

NLP Logix strives to deliver an exceptional customer experience through cutting edge technology offerings, creative custom problem solving, and rapid delivery of our modeling assets to meet our customers needs.

The Office Manager will play a pivotal role in maintaining the efficiency and effectiveness of our office operations. You will be responsible for overseeing a variety of administrative tasks, managing facilities, and fostering a positive work environment. The ideal candidate is a proactive problem solver with excellent communication skills, adept at multitasking, and thrives in a dynamic technology-focused setting.This position is intended to be a one-year assignment and serve as launching pad for individuals eager to explore and grow within various areas of the business.

Key Responsibilities

Administrative Management

• Coordinate and manage day-to-day administrative tasks, including but not limited to scheduling, travel arrangements, and correspondence.
• Oversee the maintenance of office records, supplies, and equipment.

Facilities Management

• Ensure a clean, organized, and well-maintained office space conducive to productivity and collaboration.
• Liaise with vendors and service providers for facility-related needs.

Event Planning

• Coordinate company events, meetings, and conferences, including logistics, catering, and audio-visual requirements.

Office Communication

• Act as a point of contact between employees and management, facilitating effective communication and information flow.

Employee Onboarding and Offboarding

• Manage the onboarding process for new hires, including workstation setup and orientation.
• Coordinate offboarding activities, ensuring a smooth transition for departing employees.

Health and Safety Compliance

• Implement and enforce health and safety protocols to ensure a secure working environment.

Budget Management

• Assist in budgeting and cost tracking for office-related expenses.

Team Support

• Collaborate with HR and department heads to support team-building initiatives and employee engagement.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Proven experience in office management or a similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in office software and collaboration tools.
• Ability to adapt to a fast-paced, dynamic work environment.
• Problem-solving mindset and attention to detail.

Our Values

NLP Logix believes Data Science is a Team Sport. and encourages a spirit of cooperation and fosters an environment of professional growth where employees can exercise their leadership ability, creativity, technical competence, with an overall focus in helping NLP Logix fulfill its mission.

NLP Logix is an equal opportunity employer committed to establishing a diverse workforce.