Office Manager

Office Manager Job Duties:

• Maintains office services by organizing office operations and procedures; preparing payroll; Accounts receivable; designing filing systems; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
• Payroll Responsibilities:
• Process payroll/ payroll taxes/401k bi-weekly, monitor vacation time, employee purchase receipts, etc.
• Report 941 and 940 quarterly reports
• Obtain time cards and process by Weds for Direct deposit – Manage time card timeliness the best you can.

• Accounts receivable Responsibilities:
• Notify Brian of any late payments on the 20th.
• Payments to subs after obtaining waivers from their company and supplier waivers from Any Notice of Furnishings received, and any new first time Subcontractors we are using.

• Billing Responsibilities
• Billing cut off is the 25thof each month so we must bill by the 30thof each month
• Willing to learn AIA billing system

• Must be highly familiar with Quickbooks.

• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Track vehicle usage including mileage, fuel, and repairs and report 1stand 6thmonth of each year
• Track equipment cost’s and repairs – report once a year
• Provide Monthly financial P&L reports by the 5thof each month
• Provide accounts receivable report each month as close to the 19thof each month.
• Within 15 days of project final payment prepare project analyst to Brian for approval.

• Maintains office by coordinating cleaning and all supplies as needed.
• Applicant is responsible for HR procedures and manuals for
• Contributes to team effort by accomplishing related results as needed.
• Maintaining a couple of smaller LLC’s incorporated with the Main Business.
• Other Items as directed by the Manager

Benefit Conditions:

• Waiting period may apply

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• Stable -- traditional, stable, strong processes
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Social distancing guidelines in place

Hours per week:

• 20-29
• 30-39

Work Remotely

• No

Job Types: Full-time, Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 32 per week

Benefits:

• 401(k)
• 401(k) matching
• Health savings account
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Required)

Experience:

• QuickBooks: 2 years (Preferred)
• Microsoft Office: 2 years (Preferred)

Work Location: In person