Office Coordinator

Office Coordinator Job Summary

We are seeking an organized, personable, and detail-oriented Office Coordinator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, answering phones, maintaining office supplies, and assisting in scheduling meetings and appointments.

Many of your day-to-day tasks are able to be completed remote / from home. 

Full-time and part-time work available.

Office Coordinator Duties and Responsibilities

• Perform various clerical tasks as needed (file papers, organize supplies, etc.)
• Take meeting notes and transcribe into email, document or spreadsheet form
• Answer phones and route calls to appropriate persons
• Take and deliver phone messages
• Manage, sort, and dispense incoming mail and faxes
• Prepare outgoing mail, faxes and packages
• Perform general bookkeeping duties
• Set appointments, meetings, and conference calls
• Notify and remind all parties of upcoming events, lunches, meetings etc.
• Maintain an organized workspace at all times
• Frequently check office supply stock; reorder supplies when needed
• Track orders and maintain vendor relationships
• Attend company meetings and take notes, keep minutes, etc.

Office Coordinator Requirements and Qualifications

• A high school diploma or GED equivalent required
• 2+ years working in office admin or contracting industry preferred
• Computer literate and proficient in using Microsoft Suite
• Experience using office machinery (fax, printer, copier, phone systems, etc.)
• Excellent customer service skills
• Organized and detail-oriented
• Outstanding communicator both verbally and written