Office Coordinator

Job Title: Office Coordinator

Reports To: Dean for Sustainability

Status: Full-time/ Regular/ Exempt

Salary: $40,000-$44,000 (DOE)

SUMMARY: The Office Coordinator (OC) plays a central role in organizing, supervising, and maintaining a steady flow of work in the Sustainability Division of the College. The OC must have exemplary customer service skills, excellent problem-solving skills, ability to handle a diverse range of tasks on a timely basis, capacity to deal effectively with crisis situations that may arise, and tolerance for working on short timelines in order to achieve needed ends. The OC will need to have a good overall working knowledge of Sustainability Division processes, including budgets (including grants), curriculum, registration, financial aid, course scheduling, and community outreach.

ESSENTIAL DUTIES:

• Manage and coordinate administrative, academic, and grant projects for the Dean for Sustainability, including arranging special events;
• Prepare and edit correspondence, communications, presentations, and other documents;
• Monitor, respond, and distribute incoming communications, including emails as needed;
• Work with instructors and adjuncts to meet the Sustainability Division's needs;
• Answer and manage incoming calls and respond in a timely matter;
• Provide operations support via the budget module in Jenzabar and monitor budget expenditures of the different departments and grants managed by Sustainability;
• Track and maintain various department records, including databases, curriculum tracking, syllabi, and adjunct faculty contracts;
• Provide support on managing the Sustainability grants using related systems such Amplifund, Jenzabar, and Google Drive;
• Interacts with incoming internal and external visitors in a professional, welcoming manner;
• Maintain cooperative working relationships with College staff, other organizations, and the public. Participate on College committees as requested;
• Assist and attend departmental and planning meetings as assigned and report back to the Dean for Sustainability;
• Support the T-So:son (Our Core Values) including T-Wohocudadag – Our Beliefs, T-Apedag – Our Well-Being, T-Pi:k Elida – Our Deepest Respect and I-We:mta – Working Together;
• Perform other duties of a similar nature of level.