Address
Form of workAbout the role
For our beautiful and centrally located office in Amsterdam we are looking for a receptionist / Office Coordinator. In this role, you will provide a warm welcome and great experience to all employees and guests coming to the office and provide them with support for any office-related services. You will also assist our office team in the day-to-day operations and participate in Facility projects.
You will build and maintain strong relationships with our employees, our tenants and suppliers.
What you'll do
- Main responsibility is to be the first point of contact at reception for employees and visitors coming to the office;
- Apart from that, you will assist in the day-to-day operations in the office;
- Administrative support of Office Management including the registration of incoming and outgoing deliveries (stock management), approval of invoices, maintaining email box;
- Handling and managing Office requests (Jira and Slack)
- Collaboration and management of suppliers including maintenance & repairs;
- Oversee health and safety in the office and signal and follow up on any potential issues incl. Emergency response evacuations;
- Daily follow-up on the opening and closing of the building and reception.
- Coordinate Catawiki events (lunch, drinks, dinner, parties, category visits)
- Coordinate and assist with travel & accommodation for Catawikians (there is a travel booking tool)
- Coordinate and assist with Home office equipment for Catawikians.
- Assist on daily tasks such as: Replenishment of supplies (drinks & fruit) in the pantries, check our mailbox, maintain tidy areas.
- In between cleaning of common areas and meeting rooms where needed during the day (we have a cleaning company cleaning the office every evening)
What you'll bring
You will be the friendly face of our workspace, curious about how your colleagues interact with each other and what they value. With your positive energy and open mindset you will make people feel welcome as soon as they step into the office. Furthermore, you will bring:
- A fresh graduation (Facility / hospitality management) or 1-3 years of experience in a Facility role or similar
- A high level of responsibility, drive and a great service-orientation;
- Excellent organization skills (the ability to prioritize and plan your work in advance) and a good eye for detail;
- Stress resilient and being able to multitask;
- You like to develop and improve processes, are eager to take initiatives and proactively make suggestions:
- Great social & empathy skills which you use to build and maintain strong relationships with all stakeholders;
- Positive energy and a professional attitude;
- Excellent communication skills both verbally and in writing in English and preferably Dutch. Fluency in additional European languages is a plus.
- Eagerness and ability to be physically present at our office throughout the week (5 days a week); must be hands-on
- Experience or certification with Emergency response / first aid is a plus.
