Office Coordinator

About us

Cullen is Construction Management is a certified Women Business Enterprise (WBE) and Disadvantaged Business Enterprise (DBE) firm building visions by providing owners representation and construction management solutions to our clients. Cullen's team fills the gap in the real estate development process for our clients in Chicago, Austin, Minneapolis, St. Louis, Atlanta, Virginia, Alabama, Nashville, Arizona, Los Angeles and around the U.S. by providing top level expertise to guide each stage of the project with respect to design, budget, constructability, schedule and quality.

www.CullenCM.com

Our work environment includes:

• High Growth Team
• Modern office setting
• Company social events
• Community involvement and social impact
• Team member development

The successful office manager is an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organized, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Office manager responsibilities:

• Establish and Organize office operations, policies and procedures. Keep office organized and stocked
• Manage Accounts Receivable/payable, prepare invoices, prepare lien waivers
• Administrative responsibilities and tasks
• Responsible for assisting in recruiting staff for the office and providing orientation and training to new employees
• Participate actively in the planning and execution of company events, meetings, travel
• Organize orientation and training of new staff members
• Design and implement filing systems and keep filing current
• Establish and monitor procedures for record-keeping
• Ensure security, integrity, and confidentiality of data
• Oversee adherence to office policies and procedures
• Monitor and maintain office supplies inventory
• Manage internal staff relations
• Maintain a safe, secure, and pleasant work environment
• IT support
• Notary Services

Office manager requirements:

• Proven office management, administrative, or assistant experience
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in Microsoft Office
• Proficient in Excel, Google Sheets
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Knowledge of human resources management practices and procedures
• Knowledge of business and management principles
• Computer skills and knowledge of office software packages.

Office manager key skills & proficiencies:

• Communication
• Problem Solving
• Decision Making
• Planning and Organization
• Time Management
• Attention to Detail
• Initiative
• Integrity
• Adaptability
• Teamwork
• Developing Standards
• Process Improvement
• Creativity
• Proactivity
• Recordkeeping
• Approachability
• Human Resource experience
• Proficiency in Microsoft Office
• Coordination
• Billing and Accounts receivable
• Interpersonal Skills
• Motivation
• Empathy
• Administrative Support

Job Type: Full-time

Pay: $50,056.00 - $54,578.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities

Work Location: In person