Office Coordinator

About Ice 9 Productions:

We are a dynamic and innovative live event production company that thrives on creating unforgettable experiences. From concerts and festivals to corporate events and conferences, we specialize in bringing visions to life. With a passion for excellence and a commitment to teamwork, we are seeking an enthusiastic Office Coordinator to join our growing team.

Position Overview:

As the Office Coordinator, you will play a crucial role in ensuring the smooth and efficient operations of our office. You will be the backbone of administrative support, providing assistance to various departments, managing office logistics, and contributing to the overall success of our live event projects.

Key Responsibilities:

• Administrative Support:
• Handle phone calls, emails, and inquiries with professionalism and courtesy.
• Manage schedules, appointments, and travel arrangements for team members.
• Prepare and edit correspondence and reports.
• Office Management:
• Maintain an organized and welcoming office environment.
• Order and manage office supplies, ensuring adequate stock levels.
• Coordinate with vendors for office maintenance and repairs.
• Event Coordination Assistance:
• Collaborate with the events team to provide logistical support for live productions.
• Assist in coordinating venue logistics, equipment rentals, and other event-related tasks.
• Database Management:
• Maintain and update client and vendor databases.
• Assist in data entry and record-keeping.
• Team Collaboration:
• Work closely with various departments to facilitate effective communication.
• Assist in onboarding new team members.

Qualifications:

• Proven experience as an Office Coordinator, administrative assistant, or in a similar role.
• Exceptional organizational and multitasking abilities.
• Proficient in Microsoft Office Suite, Google Suite, and other relevant software.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team.
• A passion for live events and the entertainment industry is a plus.
• Candidate must live or be willing to commute to Wakefield MA. This is an in-office position.

Education:

• Bachelor’s degree in Business Administration, Event Management, or a related field is preferred.

Job Type: Full-time

Pay: $23.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Preferred)

Work Location: In person