Office Coordinator

Under the direction of the Chief Financial Officer the Office Coordinator is responsible for answering incoming phone calls and routing them to the appropriate ministry as well as maintaining a properly working office environment, assisting where needed. As an integral member of the ministry the essential functions of the Office Coordinator are to:

• Exercise proper telephone etiquette with respect and integrity. Engage in communication inquiries, which may include compassionate ministry to callers.
• Sort and open donations received via direct mail campaigns for processing. Sort incoming mail for employees, ministries, and guests, placing mail in appropriate mail boxes.
• Assist Chief Financial Officer with office activity, filing, making calls, etc.
• Assist Development Ministry, sorting gift receipts, checking gift receipts, mailing gift receipts, preparing receipt envelopes. Print and mail various small mailings (monthly partner mailings, flyers, etc.)
• Prepare weekly prayer list and distribute to staff and board. Prepare and mail prayer post cards on a weekly basis.
• Check newspaper obituaries daily for donors and/or relatives of donors in order to update donor records, send sympathy cards and notify CEO if he needs to attend the funeral/viewing.
• All other duties as required.

Job Requirements:

• Associate Degree or specialized training in office operations preferred.
• Two years of professional office experience.
• Proficient knowledge of Microsoft software, to include Word and Excel with ability to learn other software applications used in the office. Have basic understanding of office equipment set up and maintenance.
• Strong interpersonal, organizational and communication skills.
• Must be able to multitask and manage multiple demands patiently.
• Uphold and promote City Rescue Mission’s values of spirituality, grace and compassion.
• Christian testimony and the ability to share the Gospel as opportunities arise. Acceptance of the City Rescue Mission’s Statement of Faith.

Job Type: Part-time

Pay: $10.50 - $11.50 per hour

Expected hours: 30 per week

Benefits:

• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• New Castle, PA 16101: Relocate before starting work (Required)

Work Location: In person