Job Description
Office Clerk
Reports to: Office Manager
Roles and Functions
- Supporting the Office Manager and Admin team
- Answering phones/Taking messages for staff
- Administering parent phone calls (e.g., absences, truancies, illnesses, detentions)
- Before school, after school, nutrition and lunch supervision and meal counts as needed
- Administering First aid and prescription medications to students
- Performing all duties associated with student registration, enrollment and withdrawals
- Organizing and distributing parent communications
- Collecting, organizing, and updating cumulative records, emergency cards and other student information
- Organizing and attending school and student events, including dances, celebrations, grad night and graduation
- Translation assistance
- Tracking parent volunteer hours
- Processing late and returning students
- Maintaining and organizing a clean supply closet and informing Office manager of needs
- Processing supply order requests from teachers and other staff members
- Performs other tasks and projects as requested by the Office Manager, Principal(s), and Admin.
- Follow all guidelines stated in the employee handbook
Qualifications:
- Completion of high school or the equivalent.
- Prior school office experience desired
- Bilingual/Bi-literate (English-Spanish) preferred
- Any combination of experience and education likely to provide the required knowledge, skills and abilities
- Knowledge of Office methods, practices and procedures
- Effective written and oral communication
- Effective public contact
- Skills and Abilities in operating telephone equipment
- Ability to maintain accurate and orderly records
- Develop and maintain effective working relationships
- Type at a speed sufficient to meet positions requirements
- Friendly outgoing personality
- Ability to multi-task and collaborate in a fast-paced environment
- Proficient in Microsoft, including Word, Excel
- Knowledge and familiarity of PowerSchool
- TB Test clearance & Department of Justice finger printing clearance – upon hire
Evaluation
The Office Clerk will be evaluated annually by the Office Manager. Criteria for the evaluation will be developed by the Personnel Committee based on a concept of ideal fulfillment of the roles and functions of the position.
Requirements
-Resume
-1 Letter of Recommendation
-Must be knowledgeable in Powerschool or School information system
-School Cumulative files
-Must be knowledgeable in Microsoft and Excel
-2 years of School or Office experience
-Bilingual Preferred (Spanish )
-Must have a high school diploma
Job Types: Full-time, Contract
Pay: $16.04 - $22.09 per hour
Expected hours: No more than 40 per week
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Customer service: 2 years (Required)
Language:
- English and Spanish (Required)
Work Location: In person