Office Assistant/Receptionist

We are in search of an Office Assistant for our Ogden office. In this role, your duties will include answering phone calls and emails, scheduling appointments, and welcoming visitors. You will be required to do multiple tasks at one time so you should be extra efficient and quick in decision making. You should also possess exceptional communication skills as it will be your duty to interact with visiting guests/visitors/clients and conduct quick office tous as our office is located in one of Ogden historical landmarks.

Tasks & Duties:

• Answer all calls including inquiries and greet customers in a welcoming manner to initiate positive visits.
• Has the ability to resolve customer’s concerns and requests.
• Has the ability to accurately file documents in the database to maintain an accurate record keeping process and faster data retrieval (record-keeping).
• Has the ability to effectively communicate with and perform all job duties requested by management.
• Safe-keep all pertinent and confidential information of the Company.
• Has the knowledge and skills in operating office machines and computer software as required.
• Possess punctuality and maintains a reliable work schedule that fosters a dependable environment for clients and team members.
• Has the ability to manage multiple tasks effectively.
• Ensure cleanliness and organization is properly maintained throughout the foyer.
• Create a fun and inviting environment for all office team members.
• Highly proficient in all social media platforms, with a willingness to post the goings on of the company.
• Offer tours of the historic building our company occupies.

Qualifications

• Proficient verbal and written communication skills.
• Strong problem-solving capabilities.
• Flexible and adaptable.
• Dependable with strong time management skills.
• Shows initiative and is energetic.
• Must be professional in both appearance and demeanor.
• Comprehensive knowledge of different social media platforms for content creation is an advantage.
• Ability to be resourceful and proactive when the need arises.

Pay:

• $17.50 - $20.00/hour
• Monday to Friday, 9am-5pm

Job Type: Full-time

Salary: $17.50 - $20.00 per hour

Schedule:

• 8 hour shift

Experience:

• Front desk: 1 year (Preferred)

Work Location: In person