Office Assistant

Paladin Technologies is a premiere complex systems integrator that designs and deploys sophisticated systems technology in a client-focused approach. Operating in 25 offices across North America, Paladin is a leader in the design, deployment, optimization, management, and maintenance of integrated systems including Security, Audio-Visual, and Data Networking systems.

The Office Assistant will provide high-level administrative support by handling information requests, and performing clerical functions such as, but not limited to, preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Roles & Responsibilities

• Greet visitors in a friendly and professional manner.
• Responsible for timecard management - daily reviewing and approving of timecards in Dynamics 365 timekeeping application.  Responsible for reviewing for timely submittal and that all required data points have been accurately included by colleagues.
• Receive faxes, mail, and packages and deliver to correct department or personnel.
• Arrange for food and beverages delivery for meeting and training events as required
• Oversee meeting room bookings and coordination of requests
• Maintain and Facilitate employee length of service recognition program
• Assist the San Diego Executive team and uphold confidentiality in the execution of the role.
• Office Management: manage inventory and ensure daily stocking of office supplies, maintaining cleanliness of kitchen area, complimentary snacks and beverages, restroom supplies, and associated vendors
• Arrange couriers to other branches, customer, and suppliers as needed
• Assist the OH&S Manager – managing inventory and ordering of company-provided PPE, first-aid kits, fire extinguishers, and other safety-related equipment
• Assist in coordinating travel for the San Diego Operations team including airline, hotel, rental car, and other travel related tasks
• Perform other general administrative functions for corporate office or corporate departments
• Order office/kitchen supplies as needed, check stock on a weekly basis
• Ensure that office is neat and presentable for customer/vendor relations
• Distribute office supplies in a timely manner

Requirements Qualifications

• Minimum (3) years direct related experience
• Excellent verbal and written communication skills
• Excellent organizational and planning skills
• Sound judgment and decision-making abilities
• Ability to operate as part of a team
• Strong multitasking and accountability skills
• Must be a team player and comfortable in high pressure situations
• Must be able to prioritize
• Experience in Microsoft Office programs

Demonstrated Competencies

• Excellent attention to detail, organization, verbal, and written communication skills
• Ability to maintain a professional and positive attitude in a fast paced and high-pressure environment
• Initiative and ability to research problems independently, finding root cause
• Emphasis on sharing of knowledge through good communications, peer training and written documentation
• Strong inter-personal skills
• Positive customer service and team attitude (helping others when required)
• Knowledge of Construction Accounting software a plus

Compensation: $25 to 30 an hour DOE 

Physical Demands

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

• Must be able to effectively communicate, (i.e., see, hear, speak, and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment
• Position is a desk job requiring the use of computer, keyboard, and phone

Working Conditions

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

• The office is clean, orderly, properly lighted, and ventilated. Noise levels are considered low to moderate
• This is an office-based position

Paladin Technologies offers a strong compensation package including medical, dental, vision, and company-paid life insurance, 401(k), PTO and paid sick leave, training and certification opportunities, and more.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process because of a medical condition or disability, please send an email to hr.usa@paladintechnologies.com or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.

Company Info:

Paladin Technologies is a premier North American complex systems integrator for building technology solutions, including IP security, alarms & monitoring, audio visual, low-voltage infrastructure, and networking. As a leader in the design, deployment, optimization, management, and maintenance of communication and digital networks, Paladin can meet the needs of clients on a national scale, while providing local support. Our team is the best in the industry, with manufacturer trained technicians, PMP-certified project managers, CTS- and RCDD-certified design engineers, coordinators, and administrative resources.
Paladin has offices coast to coast across the United Stated and Canada, and nearly 1,500 talented and committed professionals dedicated to custom-crafting and installing technology solutions for clients requiring Integrated Security, Network Infrastructure, Audio Visual, Fiber Optics/OSP, Structured Cabling, and more. We are always at the forefront of the changing technology landscape, and through continued training, complex client projects, and company support, we provide our colleagues with exciting challenges and a rewarding career as Paladin continues to grow.
This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. If you need accommodation for any part of the application process, please send an email or call 858-668-1705 to speak with Human Resources and let us know the nature of your request.
We thank you for your application, however only those selected for an interview will be contacted.

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