Office Assistant - Office Of Lifelong Learning

The Lifelong LearningOffice Assistant will play a crucial role in delivering administrative and logistical support for three key initiatives: Alumni College, the travel program, and W&L At Home. Alumni College comprises two enriching academic programs held on campus in July, along with three weekend seminars throughout the academic year. W&L's esteemed travel program offers fourteen educational travel opportunities spanning the globe. Additionally, W&L At Home presents engaging virtual programs, including a podcast series, webinars, and a book club. These diverse Lifelong Learning offerings cater to alumni, parents, and friends of the university, providing enriching experiences for the entire community.
Washington and Lee University actively promotes a dynamic and inclusive environment that allows students and employees of multiple backgrounds, cultures, and perspectives to learn, work, and thrive together. Successful candidates will contribute to that environment and exhibit potential for excellence in their areas of expertise.
Essential Functions:

• Coordinates promotional material for Lifelong Learning programs
• Updates travel videos/slideshow for website
• Processes new travel reservations and campus program registrations
• Reconciles tour operator passenger lists
• Processes trip and event evaluations
• Reception of guests - in person and via phone
• Prepares invoices, and processes payments
• Imports constituent data into Raiser's Edge
• Exports lists from Raiser's Edge to prepare promotional mailings and participant lists for campus and travel programs
• Organizes tour materials for individual participants
• Produces event bios and briefing information for events and programs using Raiser's Edge and in coordination with Advancement Operations
• Creates labels, nametags, and packet materials for Alumni College and travel program
• Edits transcripts for selected Podcast episodes
• Assists with research projects as needed
• Other related duties as assigned.

Minimum Qualifications: Working knowledge of Microsoft Word and Excel. Experience using a database is a plus. Ability to multi-task, prioritize and work independently. Good customer service and organizational skills. Good oral and written communication skills.
Work Schedule: April - August 2024, 8:30 AM - 4:30 PM (flexible hours). This position will work a maximum of 29 hours per week.
Application Instructions:
Review of applications will begin immediately and continue until the position is filled. Please upload a resume with your application. Upload the required document to the Resume/CV upload section of the application. You will be asked to provide names and contact information for three professional references.
Application instructions and information about Washington and Lee University can be located at https://www.wlu.edu/employment-opportunities.
Position Type:
Non-Exempt, Part Time, Non-Benefit Eligible