Office Assistant Ii (Confidential)

Salary: $3,444.66 - $4,422.80 Monthly
Location : City of Stockton, CA
Job Type: Classified
Job Number: 0224-06671
Department: Economic Development
Opening Date: 02/18/2024
Closing Date: 2/28/2024 5:30 PM Pacific
DEFINITION
OPEN/PROMOTIONAL OPPORTUNITY
MONTHLY SALARY RANGE:
$3,444.66 - $3,621.82 - $3,806.48 - $4,002.36 - $4,206.98 - $4,422.80
FUTURE SALARY INCREASES:

• Effective 7/1/2024, 3% Cost of Living Adjustment
• Effective 7/1/2025, 3% Cost of Living Adjustment

INCENTIVES FOR NEW EMPLOYEES:

• Sign on Bonus - $2,000
• 40 hours of sick leave for immediate use

FUTURE INCENTIVES:

• Employee employed as of 7/1/2024 will receive $2,000 lump sum
• Employee employed as of 7/1/2025 will receive $2,000 lump sum

FLSA STATUS: Non-Exempt
TENTATIVE EXAMINATION DATE: Tuesday, March 12, 2024 at 1:30pm (Candidates must be present for this examination).
**TYPING CERTIFICATE REQUIRED**On-line Typing Certificate Acceptable
Typing Certificate Deadline Submission Friday, March 1, 2024 at 12:00PMAttach to online application or email to sodar.sothFailure to submit a valid certificate will result in rejection of application.
The City of Stockton is currently recruiting for an Office Assistant II - Confidential position in the Economic Development Department. Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.
The successful candidate will work a City of Stockton 9/80 schedule: Monday through Friday, with alternating Fridays off.
The City of Stockton is currently recruiting for the position of Office Assistant II - Confidential. This recruitment is being conducted as an Open/Promotional recruitment. Current full-time City of Stockton employees, with regular status at time of application, may apply for this position as a promotional opportunity, and successful candidates will be placed on a promotional list. All other candidates may apply for this position as an open competitive opportunity, and successful candidates will be placed on an open list. The appointing authority will have the option of requesting names from the promotional list, the open list, or a combination of both. This list may be used to fill future vacancies.
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
CLASS CHARACTERISTICS
Office Assistant II is the journey-level class of this series, fully competent to independently perform a variety of office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Office Specialist and Secretary, which perform the most complex technical or specialist office support work in addition to providing generalized office support.
PRINCIPAL DUTIES (Illustrative Only)
Click here to view the complete job description for Office Assistant II (Confidential).
MINIMUM QUALIFICATIONS
Education/Experience
Possession of a High School Diploma or GED certificate and one (1) year of general clerical or OFFICE ASSISTANT experience equivalent to the City's class of Office Assistant I. Must possess a valid (two years old or less) typing certificate for at least 40 net words per minute from a recognized organization.
Typing Certificate:
Applicants must submit a valid Typing Proficiency Certificate, two years old or less, for at least 40 NET words per minute no later than 12:00 p.m. on Friday, March 1, 2024. Please attach a scanned copy to your application or email to sodar.soth@stocktonca.gov The Typing Proficiency Certificate must specify applicants name, the total number of gross words per minute typed, number of typing errors, and the net typing speed for a 5-minute timed evaluation, date, and online testing agency/website. (Failure to submit a valid certificate will result in rejection of application. It is the responsibility of the applicant to confirm receipt of the certificate.).
Special Requirement:
Incumbents in either the Office Assistant I or Office Assistant II level may enroll in the Office Support Certificate Program. Completion of the program must occur as a condition of advancement. Newly-hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.
The Examination:
Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include a written examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.
ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) PROOF OF MEETING THE EDUCATION REQUIREMENT (COPY OF UNOFFICIAL TRANSCRIPTS, GRADE REPORT, OR DIPLOMA) MUST BE SUBMITTED BY THE CLOSING DATE. INCOMPLETE APPLICATIONS AND SUPPLEMENTAL QUESTIONS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.
The information in this announcement concerning the terms and conditions of employment does not constitute either an expressed or implied contract, and these provisions are subject to change.
NOTE:

• After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
• Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.
• NeoGov.com: You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.
BARGAINING UNIT: SCEA - ADMINISTRATIVE, CLERICAL AND SERVICES
NOTE: Employee Benefits are subject to change through the collective bargaining process and are not guaranteed. For a detailed explanation of benefits currently in effect,
01
The Supplemental Questionnaire is part of the examination process; accordingly, it should be completed carefully. It must be submitted with your official employment application. Do not indicate "see resume" as an answer to any of these questions.

• I certify that the information provided is accurate and complete to the best of my knowledge. I understand any falsification may cancel any terms, conditions, or privileges of employment.

02
Do you possess a high school diploma or GED?

• Yes
• No

03
Do you possess or are you able to obtain a valid California Driver License?

• Yes
• No

04
This recruitment is to fill a vacancy in the Economic Development Department and will be a limited-term appointed position.

• I am interested in a limited-term or permanent position.
• I am only interested in a permanent position.

05
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
Do you understand and agree?Note: A "No" response may result in the rejection of your application.

• Yes
• No

06
Do you possess a minimum of one year paid, full-time general clerical or OFFICE ASSISTANT experience equivalent to the City's class of Office Assistant I? If "Yes", the employment history entered on the application must reflect that you meet this requirement.

• Yes
• No

07
The position requires one (1) year of general clerical or OFFICE ASSISTANT experience equivalent to the City's class of Office Assistant I. Please include the name of your employer, dates of employment, job title, and duties performed where you acquired this experience. If none, please enter "N/A". (This experience is required; therefore, a "N/A" response will disqualify candidates.)
08
Typing Certificate Requirement:
Applicants must submit a valid Typing Proficiency Certificate, two years old or less, for at least 40 net words per minute for Office Assistant II by Monday, February 26, 2024 at 5:30PM. The City will accept typing certificates from an agency or online testing site.
To be accepted, the typing certificate must specify the following:

Applicant's full name printed on certificate;

5-minute timed evaluation (only 5-minute tests will be accepted);

Minimum of 40 net words per minute;

Date of exam;

Number of typing errors or accuracy rate; and

Name of online testing agency/website
Do you understand and agree to this policy exception?Note: A "No" response may result in the rejection of your application.

• Yes
• No

Required Question