Office Assistant

About the Job:

The Receptionist/Office assistant will support the property management team of the Miami Design District in a fast-paced and dynamic environment. The right person for this role must have excellent communication skills, possess a strong can-do attitude and enjoy helping others. The individual should be motivated, self-starter, detail-oriented, resourceful and possesses a “no job is too big or too small mentality”. The ideal candidate will be organized, efficient, innovative and be comfortable working under limited supervision.

Reception Job Description

· Provide excellent customer service for visitors at the front desk by greeting, welcoming, directing and announcing them appropriately

· Answering screening and forwarding incoming phone calls utilizing Broadworks system.

· Provide basic and accurate information in-person and via phone/email

· Receive, sort, and distribute daily mail/deliveries

· Maintain office security by following safety procedures and controlling access via the reception desk

· Order office supplies and keep inventory of stock

· Update calendars and schedule meetings

· Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

· Assist operations team with incoming vendor and tenant request for property access

· Keep operations calendar up to date for use as communication tool between departments.

· Communicate with on-site maintenance team via two-way radio for immediate requests.

Requirements

· Proven work experience as a Receptionist, Front Office Representative or similar role

· Proficiency in Microsoft Office Suite

· Hands-on experience with office equipment (e.g. fax machines and printers)

· Professional attitude and appearance

· Solid written and verbal communication skills

· Ability to be resourceful and proactive when issues arise

· Excellent organizational skills

· Multitasking and time-management skills, with the ability to prioritize tasks

· Team player willing to take a proactive support role for the property management department

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Office: 2 years (Required)

Work Location: In person