Office Assistant

JOB DESCRIPTION

Title: Office Assistant

Job Description:

• Greet public and clients and direct them to the correct staff member
• Receive, sort and distribute incoming mail
• Coordinate messenger and courier service
• Answer phones
• Fax, scan and copy documents
• Monitor incoming emails and answer or forward as required
• Save all electronic communication and attachments
• Create, maintain and enter information into databases
• Assist with event planning and implementation
• Monitor office supplies and distribute as needed
• Transcribe dictation
• Perform general office clerk duties and errands
• Help organize the office and assist in optimizing processes
• Performs other related duties as assigned
• Willing to cross train to learn billing/financial job duties and/or paralegal responsibilities
• Enhances organization reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments

Key Competencies

Accurately type and learn to efficiently use various software applications; communicate effectively in oral and written form; follow instructions; organize and prioritize work; read and apply rules, regulations, and procedures; proofread material and make necessary corrections; learn and follow standard office procedures; learn appropriate filing and recordkeeping systems. Proficient in Word and Excel.

Job Type: Full-time

Pay: $14.00 - $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Parental leave

Schedule:

• Monday to Friday

Work Location: In person