Office Administrator/Bookkeeper

At allocortech, we design, develop, and manufacture customizable components primarily for the unmanned vehicle markets. We are currently seeking an experienced Office Administrator to join our team of embedded systems, mechanical, and electrical engineers.

Responsibilities

• Utilize accounting software to accurately record, store, and analyze financial information.
• Generate purchase orders and pay vendor bills.
• Reconcile bank and credit card statements.
• Utilize Quickbooks to generate 1099s.
• Pay and generate reporting for city business licenses, tangible personal property taxes, and other government-related reporting and related fees.
• Update Quickbooks Full-Service Payroll with employees’ current payroll information.
• Assist management team with performance evaluations, employee check-ins, and bonus awards.
• Serve as the main point of contact for our business insurance responding to insurance questionnaires, renewals, audits, etc.
• Research & remain current on accounting and tax laws, regulations, and standards.
• Serve as the point of contact for the office facility coordinating maintenance, repairs, leases, office furniture, shipping, and general organization.
• Assist with business development activities. Examples include customer estimates, NDAs, and customer agreements.
• Assist with marketing activities, including branded merchandise, trade show coordination, and lite website maintenance.
• Organize office lunches and meetings.
• Order office supplies.
• Arrange travel for employees and guests.

Qualifications

• Bookkeeping experience preferred.
• Proficient in Google Sheets/Docs or Microsoft Office Programs.
• Knowledge of Quickbooks preferable.
• Excellent verbal and written communication skills.
• Must be able to work independently and on-site.
• Well organized and detail oriented.
• Ability and interest in working for a small, growing company with the willingness to wear different hats and learn new roles.

Job responsibilities of the Office Administrator position will primarily be on-site in Waynesboro, VA..

If this job description sounds like an exciting opportunity but does not fully align with your current experience and skill set, we welcome the opportunity to consider your application. Please send us your resume and cover letter.

Our headquarters is located in Waynesboro, Virginia, about 25 miles west of Charlottesville and 15 miles east of Staunton. We offer a comprehensive benefits package to all full-time employees, including medical, dental, vision, life, disability, flexible PTO, ten company holidays, SIMPLE IRA, and incentive stock options.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities

Experience:

• QuickBooks Online: 1 year (Preferred)

Work Location: In person