Office Administrator

JOB DESCRIPTION

POSITION TITLE: Office Administrator II

POSITION REPORTS TO: Executive Director

POSTING DATE: 2/29/24

POSITIONS THAT REPORT TO THIS POSITION: None

FLSA STATUS: Part time, Non-exempt

HOURS PER WEEK: 20

COMPENSATION: $16/hour, plus vacation/holiday/sick leave

ABOUT GLEN HELEN ASSOCIATION:

Glen Helen is a small, nonprofit organization that stewards the land of our 1,200 acre nature preserve and offers life-shaping environmental learning to our students and visitors. We have an Outdoor Education Center, which hosts our naturalist training program, as well as a Raptor Center with resident raptors and a rehabilitation program.

POSITION SUMMARY:

A part-time, permanent position assisting the Executive Director and supporting the Glen Helen Association administrative team. Office administrator I & II work closely to meet the administrative needs of Glen Helen.

KEY RESPONSIBILITIES:

• Assisting the administrative offices of the Glen Helen Association, including:
• Providing administrative assistance to the Executive Director
• Providing technology support to staff including sourcing computers and equipment, updating phones and emails, and assessing software
• Managing temporary and on-going projects to streamline administrative processes
• Supporting mailing and membership communications and responding to public inquiries
• Assisting in establishing and/or updating policies and procedures

• Supporting the Glen Helen finance team, including:
• Assisting with financial matters, such as cost controls, contracts, and accounts payable and receivable, contributions, pledges, sales revenue tracking, audit preparations, grant management, and etc., as needed
• Maintaining databases, spreadsheets, and printed records
• Providing overall assistance to the management team
• Additional responsibilities, as needed

QUALIFICATIONS:

• Bachelor's degree or equivalent experience
• Administrative, accounting and/or office experience
• Competence in office computing, including Microsoft Office suite, FileMaker Pro, QuickBooks
• Outstanding organizational skills
• Ability to effectively accomplish the responsibilities above with the highest professional standards
• Must be capable of working and communicating effectively with co-workers, volunteers, and the public
• Interest in, understanding of, and commitment to Glen Helen's mission
• Availability to work 1-2 weekend days/month a plus

PHYSICAL ABILITIES & ENVIRONMENTAL CONSIDERATIONS:

• Ability to work in an office environment

CERTIFICATES, LICENSES, REGISTRATIONS:

• BCI/FBI background check required

TO APPLY:

Provide cover letter and resume.

Job Types: Full-time, Part-time

Pay: $16.00 per hour

Expected hours: 20 per week

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• Monday to Friday
• Weekends as needed

Ability to Relocate:

• Yellow Springs, OH 45387: Relocate before starting work (Required)

Work Location: In person