Office Administrator

Responsibilities:

- Manage office operations and ensure smooth daily functioning

- Contract management including Docusign

- CRM maintenance and management

- Project management

- Payment processing and tracking

- Customer communication

- Upload new sites

- Google business profile upkeep

- Answer and direct phone calls, take messages, and provide information to callers
- Maintain office calendar and schedule appointments and meetings
- Coordinate travel arrangements and accommodations for staff
- Assist with organizing and coordinating company events and meetings
- Manage office supplies inventory and place orders as needed
- Handle incoming and outgoing mail and packages
- Maintain filing systems and ensure proper documentation and record keeping
- Support HR department with administrative tasks such as employee onboarding and offboarding
- Assist with financial tasks, including invoicing, expense tracking, and basic bookkeeping using QuickBooks
- Oversee vendor relationships and manage vendor contracts

Skills:

- Proficient in using phone systems and handling phone etiquette professionally
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Excellent time management skills to ensure deadlines are met
- Ability to manage a team, delegate tasks, and provide guidance when necessary
- Experience in office management or administrative roles is preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with QuickBooks or other accounting software is a plus

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Missouri City, TX 77489: Relocate before starting work (Required)

Work Location: In person