Address
Form of workOffice Administrator
Our growing client is seeking an experienced and detail-oriented Office Administrator to manage the day-to-day operations of our office. The ideal candidate will have excellent organizational and communication skills, be able to work independently and manage multiple tasks simultaneously, and have a strong attention to detail.
Responsibilities:
•Oversee and manage the daily operations of the office, including scheduling appointments, managing files, and handling correspondence
•Act as the primary point of contact for all incoming calls and visitors to the office, ensuring a professional and courteous response
•Manage and maintain office supplies and equipment, including ordering and restocking as needed
•Coordinate and manage office events and meetings, including scheduling, preparation of materials, and follow-up communication
•Maintain accurate records and files, including financial records, personnel records, and client records
•Assist with accounts payable and accounts receivable tasks, including processing vendor invoices and customer payments
•Collaborate with other team members to ensure effective communication and coordination of projects and tasks
•Maintain confidentiality of all sensitive information and materials
•Other duties as assigned
Requirements:
•High school diploma or equivalent; associate or bachelor's degree in business administration, office management, or related field preferred
•Proven experience in office administration, preferably in a professional services environment
•Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously
•Strong communication skills, both written and verbal, with a professional and courteous demeanor
•Proficient in Microsoft Office suite and other commonly used office software
•QuickBooks experience preferred
•Experience with accounts payable and accounts receivable tasks preferred
•Ability to maintain confidentiality and handle sensitive information and materials
•Strong attention to detail and accuracy
•Ability to work independently and collaboratively as part of a team
Key Performance Indicators (KPIs) for Success:
•Efficient management of daily office operations, including timely response to phone calls, emails, and other correspondence
•Consistent maintenance of accurate and up-to-date records and files, with a high level of attention to detail and accuracy
•Effective coordination of office events and meetings, with timely and professional communication and preparation of materials
•Proper management and organization of office supplies and equipment, with timely and cost-effective ordering and restocking
•Accurate and timely processing of accounts payable and accounts receivable tasks, including vendor invoices and customer payments
•Professional and courteous communication with clients, visitors, and team members, maintaining a positive image for the company
•Ability to identify areas for improvement in office operations and processes, and implement effective solutions
•Ability to work collaboratively with team members and contribute to a positive and productive work environment
Our growing client is seeking an experienced and detail-oriented Office Administrator to manage the day-to-day operations of our office. The ideal candidate will have excellent organizational and communication skills, be able to work independently and manage multiple tasks simultaneously, and have a strong attention to detail.
Responsibilities:
•Oversee and manage the daily operations of the office, including scheduling appointments, managing files, and handling correspondence
•Act as the primary point of contact for all incoming calls and visitors to the office, ensuring a professional and courteous response
•Manage and maintain office supplies and equipment, including ordering and restocking as needed
•Coordinate and manage office events and meetings, including scheduling, preparation of materials, and follow-up communication
•Maintain accurate records and files, including financial records, personnel records, and client records
•Assist with accounts payable and accounts receivable tasks, including processing vendor invoices and customer payments
•Collaborate with other team members to ensure effective communication and coordination of projects and tasks
•Maintain confidentiality of all sensitive information and materials
•Other duties as assigned
Requirements:
•High school diploma or equivalent; associate or bachelor's degree in business administration, office management, or related field preferred
•Proven experience in office administration, preferably in a professional services environment
•Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously
•Strong communication skills, both written and verbal, with a professional and courteous demeanor
•Proficient in Microsoft Office suite and other commonly used office software
•QuickBooks experience preferred
•Experience with accounts payable and accounts receivable tasks preferred
•Ability to maintain confidentiality and handle sensitive information and materials
•Strong attention to detail and accuracy
•Ability to work independently and collaboratively as part of a team
Key Performance Indicators (KPIs) for Success:
•Efficient management of daily office operations, including timely response to phone calls, emails, and other correspondence
•Consistent maintenance of accurate and up-to-date records and files, with a high level of attention to detail and accuracy
•Effective coordination of office events and meetings, with timely and professional communication and preparation of materials
•Proper management and organization of office supplies and equipment, with timely and cost-effective ordering and restocking
•Accurate and timely processing of accounts payable and accounts receivable tasks, including vendor invoices and customer payments
•Professional and courteous communication with clients, visitors, and team members, maintaining a positive image for the company
•Ability to identify areas for improvement in office operations and processes, and implement effective solutions
•Ability to work collaboratively with team members and contribute to a positive and productive work environment
