Office Administrator (Manufacturing)

Summary:

Our award-winning client is conducting a search for an Office Administrator to join their team. The Office Administrator is responsible for assisting with the oversight of office responsibilities which requires attention to detail and the ability to organize documents efficiently.

Responsibilities:

• Assist with the oversight of office activities
• Work with the CTL Database for general usage
• Process Buffing, Slitting and Leveling Run Sheets
• Maintain and document daily time and attendance of Plant and Office employees
• Document call offs and record in the attendance tracker
• Notify Plant Production Manager of employee attendance issues
• Process and transmit new hire paper work and ensure completion
• Communicate with temp agencies to attain temporary workers
• Assist with time and attendance document(s) for payroll
• Assist with incident investigation, compile and file reports of accidents and injuries on an incident report and document in the tracker
• Schedule and facilitate quarterly safety meetings
• Document the employee training in the tracker
• Transmit necessary employee documents to HR
• Serve as a back up for shipping and receiving, purchasing, order entry and invoicing
• Foster an environment of fairness, trust, and collaboration
• Ensure competency and performance reviews are scheduled and completed
• Cross trained in various office duties as needed
• Acts as the bridge between the office and the Plant Production Manager
• Displays and demonstrates versatility, openness, maturity, neutrality, and confidentiality when dealing with employee relations to include grievances
• Works as a liaison with HR Business Partner
• Expected to communicate tasks that are outstanding

Required Qualifications:

• Prior experience as an Office Administrator, Office Manager, Payroll Assistant, Accounting Assistant or related role provided administrative support to a variety of office functions. Bonus points if experience in manufacturing, production or assembly related work environment.
• Degree in business related field preferred.
• Ability to effectively work and collaborate with plant and office personnel, as well as management
• Excellent oral and written communication skills
• Knowledgeable in ISO 9001, Quality Processes and Procedures (preferred).
• Prioritizes and plans work activities; uses time efficiently, ability to multi-task
• Balances team and individual responsibilities; gives and welcomes feedback; contributes to building a positive team spirit; shares expertise with others
• Adaptable/flexible to changes in the work environment. Enjoys doing work that requires frequent shifts in customer and labor needs
• Manages competing demands and displays good problem-solving skills
• Takes responsibility for own actions; keeps commitments; completes tasks on time
• Self-driven and has the capacity to produce desired results
• Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality
• Identifies and resolves problems in a timely manner
• High energy, great initiative and a "Can Do" attitude