Office Administrator

Office Administrator

Responsible for overseeing the daily operations of the office focusing on communications and clerical support for the organization.

```Duties```

- Open and close the office at the designated hours.

- Manage front desk operations, including customer service.

- Communicate effectively with team members, clients, and vendors developing professional and amicable relationships.

- Coordinate office activities and operations to ensure efficiency and adherence to company policies.

- Manage calendars, receive and schedule service requests and appointments for service technicians and company president.

- Process work orders and issue customer invoices using Quick Books.

- Data entry of vendor bills, purchase orders and job estimates in Quick Books.
- Handle vendor quotes and orders for parts and equipment.

- Provide administrative support to the company president. Provide weekly report of open service requests. Generate reports upon request such as job cost audits.

- Organize and maintain files and documents in both physical and digital formats.

- Ensure office areas are tidy and presentable.

- Perform other related duties as assigned by management/owner.

```Qualifications```

Education: High school diploma or equivalent.

Experience: Minimum 3 years Commercial HVAC industry experience.

Experience: Quick Books Premier experience.

Must be able to work full-time.

Valid driver license.

Must pass drug test and background check.

```Skills```

- To perform this job successfully, an individual should have knowledge, experience, and proficiency with the use of Quick Books.

- To perform this job successfully, an individual should have knowledge, experience, and proficiency with the use of Microsoft Word, Microsoft Outlook, Microsoft Excel, Internet Explorer, and proprietary computer software.

- To perform this job successfully an individual should have the ability to build positive customer relationships.

- To perform this job successfully an individual should possess excellent written and verbal communication skills, phone etiquette, and use of industry-related vocabulary.

- To perform this job successfully, an individual should have the skill to organize and manage time efficiently.

- To perform this job successfully, an individual should have the ability to prioritize tasks and meet deadlines.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person