Office Administrator

Applications due by March 1, 2024

Position Description

Pay: $19.23 - $20.19 per hour

This position is eligible for Daily Pay! Work today, get paid today! We’ve partnered with DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule.

Work Schedule: Monday - Friday, 7:30am - 3:30pm, some evenings and weekends

This Full Time job is eligible for Medical, Dental, Vision, Retirement, Long Term Disability, Short Term Disability, Life and Accidental Death and Dismemberment, Flexible Spending Accounts and several voluntary supplemental benefit offerings. In addition, this position is eligible for paid time off in the form of vacation, sick, holiday, floating holiday, jury duty and bereavement leave.

JOB SUMMARY:

The Excel Center’s Office Administrator is responsible for the organization and coordination of office operations, procedures and resources to facilitate organizational effectiveness and efficiency of The Excel Center. This position works closely with school staff and students to supervise and maintain orderly operations for the school. This position is the main point of contact upon entry into the school building and is the first point of contact for all visitors to The Excel Center. This position requires a strong focus on customer service, a professional attitude and the ability to prioritize tasks in a fast-paced environment.

This role demonstrates behaviors consistent with our Mission, Vision, and Values, on behalf of Goodwill of Colorado. This is a full-time, year-round, in-person position at our school located in Aurora, CO. Applicants must reside in Colorado and work from the Aurora facility.

ESSENTIAL FUNCTIONS:

• Ensure The Excel Center is properly staffed, equipped and well maintained.

• Ensure The Excel Center is a safe, secure and healthy environment for the staff and students.

• Ensure necessary documentation is on file for students and records are properly maintained.

• Greet visitors to The Excel Center, provide information to visitors and route visitors to the appropriate party.

• Answer incoming phone calls to The Excel Center and provide information about the school or direct phone calls to the appropriate party.

• Check voicemail and respond to messages in a timely manner.

• Manage departmental relationships to coordinate work orders in the areas of security, housekeeping, maintenance, and the childcare center.

• Management of bus pass ordering, distribution and record keeping

• Coordinate event planning to include vendor identification, evaluation, and selection.

• Collect and distribute mail.

• Order, maintain and track inventory of office equipment and office supplies.

• Create and maintain The Excel Center staff directory.

• Manage on-site enrollment for new students.

• Assist with new student orientation.

• Work closely with the registrar to assist with workflow.

• Act as a liaison between students, families, staff and community partners.

• Ensure the student information system is accurate and up to date.

• Assist with student and staff scheduling as needed.

• Coordinate and maintain a calendar for tours of The Excel Center for potential students, community members, current and potential partners.

• Other duties as assigned.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience

Associate degree with 3-5 years of office management experience or equivalent experience. A bachelor's degree or Certified Office Manager certificate is preferred. Bilingual Spanish language skills are strongly desired.

Other

Communication Skills: Articulates thoughts and expresses ideas effectively using oral, written, visual, and non-verbal communication skills, as well as listening skills to comprehend others' needs. Delivers information in person, in writing, and in a digital world. Must have the ability to network with community partners and speak to large audiences. Demonstrates a high level of professionalism and a willingness to make a good first impression.

Organizational Aptitude: Plans and attends to details and pursues quality in accomplishing multiple tasks in an organized and timely fashion. Exhibits careful attention to detail and follow-through. Flexible, adaptable and embraces change.

Technical Knowledge: Has working knowledge of G Suite and MS Office, as well as student information systems.

Informed Decision-Making: Identifies and comprehends issues, problems, and opportunities. Compares data from different sources to draw conclusions. Uses effective approaches for choosing a course of action or developing appropriate solutions. Takes action that is consistent with available facts, constraints, and probable consequences. Demonstrates empathy in difficult situations and uses discretion in sharing information.

Information Monitoring/Reporting/Design: Creates, collects, reviews and maintains information to manage or improve the achievement of learning goals.

Adaptability: Maintains effectiveness when experiencing shifts in priorities. Adjusts effectively while maintaining a positive learning environment.

Goodwill is an Equal Opportunity Employer dedicated to employing qualified individuals including those with disabilities, protected veterans and military spouses.

Goodwill participates in E-Verify. For more information on E-Verify, please contact DHS: 888-897-7781 or www.dhs.gov/E-Verify

We promote a Safe & Drug-free Workplace.

Physical Requirements

Attachment to Job Description

Position: Office Administrator Dept Number: 5635

(This information is required to ensure compliance with various workplace regulations. Please identify each physical activity required in the performance of this position using the guide below)

Guide to Physical Requirements:

• Continuously (5-8 hours)

• Frequently (3-4 hours)

• Occasionally (1-2 hours)

• Never

LIFTING: (as defined by ADA)

Heavy: 45 lbs & over - Occasionally

Moderate: 15-44 lbs - Frequently

Light: 14 lbs & under - Frequently

CARRYING:

Heavy: 45 lbs & over - Occasionally

Moderate: 15-44 lbs - Frequently

Light: 14 lbs & under - Frequently

PUSHING/PULLING - Frequently

REACHING:

Above Shoulder - Frequently

At Shoulder - Frequently

Below Shoulder - Frequently

TWISTING -Frequently

BENDING - Frequently

KNEELING/CRAWLING - Occasionally

SQUAT - Occasionally

CLIMBING:

Use of legs only (stairs) - Occasionally

Use of arms & legs (ladders) - Never

HEARING - Continuously

VISION:

Visual, close - Continuously

Visual, distant - Continuously

Visual, depth perception - Continuously

HANDS/FINGERS:

Simple grasping - Continuously

Fine Manipulation - Continuously

Repetitive Movements - Continuously

WALKING - Frequently

STANDING - Frequently

SITTING - Occasionally

SPEAKING - Continuously

OTHER, please describe

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)