Office Administrator

Property management company in Warrenton, VA is seeking a RELIABLE, FLEXIBLE, and CONSCIENTIOUS OFFICE ADMINISTRATOR.

• Customer service representative (by phone and in person), fielding to community managers, as needed; providing account interpretation and documentation to owners
• Coordinate with realtors and title companies to process resale certificates, disclosure packets, dues requests, and closing paperwork for real estate transactions
• Communicate with and welcome new owners, explaining community essentials and payment options
• Receive and process assessments, account management, banking statements and reconciliations
• Timely generate invoices, late statements, and notifications for each association
• Track and report monthly incidentals for billing purposes
• Work with attorneys, paralegals for owners in collections/bankruptcy
• Account maintenance in database for each resident and community
• Maintain consistency in outgoing communications (electronic and physical)
• Proof newsletters before publication
• Coordinate parking permits for community residents
• Maintain association incorporation documents
• Coordinate all associations’ calendars, notices, newsletters, DPOR licenses, certificates of insurance
• Update and maintain lot files, association accounts receivable/payable files, association banking files, Aubinoe banking files and statements (relating to VA office)
• Coordinate office calendar of events, office supplies, and equipment maintenance
• Assist community managers with special projects, as requested
• Assist with any other functions to expedite office proficiency

Job Type: Full-time

Pay: $16.00 - $17.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative: 1 year (Required)

Work Location: In person