Office Administrator

Come join our team! The City of Saint Paul Department of Safety and Inspections (DSI) is hiring an Office Administrator. This position will Lead DSI's Front Counter Team to assist, in customer centric ways, a diversity of customers to achieve their business, development, and community goals . For more detailed information, please review the position profile.
Primary Responsibilities:

• Directs and manages all procedures for cash revenue and daily financial activities for customer transactions.
• Performs responsible supervisory, administrative and technical work providing project management, budget, business support, research, liaison, contract development, and administration management.
• Supervises support staff for the department.
• Coordinates the business activities of the department including general services, management systems, office services, and project managements.
• Oversees and assists with safety, compliance, operations and supply requirements.
• Manages daily operational activities including customer service, customer financial transactions, and complex data entry.
• Acts as a liaison with external customers, organizations and businesses as well as internal offices and departments for financial, information services, contract management, and vendor and revenue management requirements
• Manages or assists with project planning, development, and research.
• Provides assistance with ongoing problem solving, complaint resolution and operational needs.
• Represents division or department in budget meetings, assists with budget planning and development, monitors and maintains budget, prepares routine and annual report documents, makes recommendations, and responds to questions.
• Oversees contracts and agreements with vendors, contractors and agencies; monitors and updates related documents as required.
• Creates and updates policies and procedures. Ensures compliance with policies and procedures, and ensures record management and retention.
• Ensures that information services needs are met through purchases, equipment updates and communication with the Information Services office.

The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off.
The eligible list created from this assessment will also be used to fill Office Administrator positions as they become available in various departments within the City.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Office Administrator Job Description.
The City of Saint Paul's mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
A Bachelor's Degree and two years of office manager experience or equivalent to include experience with budget planning and development, supervision, and project management. Or, six years of experience as an Office Manager to include experience with budget planning and development, supervision, and project management.

1. Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
2. Upload or submit the following required documents via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
   1. A resume - please ensure that your vacancy related experience is documented
   2. A cover letter

First time applying online? Read our How to Apply Online Guide.Assessment: Qualifications Rating

The Qualifications Rating is an assessment of your completed application, resume, and answers to the Supplemental Questionnaire. Be as specific and detailed as possible in completing your application and questionnaire. You must submit your completed application and supplemental questionnaire by the application deadline.
GENERAL INFORMATION:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Eligible Lists: Eligible lists are typically created from a pass/fail assessment. Those who pass the assessment will be placed on an eligible list for approximately six months. Hiring Managers may interview/hire anyone from the list.
Final Selection Process: You must receive a score of 75% or higher to pass the assessment and be considered for the position. Those who pass will be placed on an eligible list and all will be notified of their status. A Hiring Manager will consider those applicants eligible for hire. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Condition of Employment: This position also requires a credit check, drug test, and a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Human Resources Contact Information:
Kate Moen at (651) 266-6530
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail: jobs@stpaul.gov

To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.
Veteran's Preference: If you are a veteran and would like to receive Veteran's preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQ community, and individuals with disabilities are strongly encouraged to apply.Employment Type: Full Time