Office Administrator

Responsibilities:

- Manage and maintain office supplies and inventory

- Greet and assist visitors, clients, and employees

- Answer phone calls, take messages, and redirect calls as necessary

- Schedule appointments and maintain calendars for staff members

- Coordinate and schedule meetings, conferences, and events

- Prepare and distribute memos, emails, letters, and other correspondence

- Assist with budgeting and financial tasks, such as expense tracking and invoice processing

- Maintain filing systems and ensure documents are organized and easily accessible

- Assist with onboarding new employees and maintaining employee records

- Coordinate travel arrangements for staff members

Qualifications:

- Proven experience as an Office Administrator or in a similar role

- Excellent organizational skills with the ability to prioritize tasks and meet deadlines

- Proficient in calendar management and scheduling software

- Strong attention to detail and accuracy in all work tasks

- Knowledge of budgeting principles and experience with financial software (e.g., QuickBooks)

- Strong communication skills, both written and verbal

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)

- Ability to multitask effectively in a fast-paced environment

- Previous experience in front desk or customer service roles is beneficial

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as necessary to meet the needs of the organization.

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• High school or equivalent (Required)

Work Location: In person