Office Administrator

Join a collaborative team that’s working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.

We have an exciting opportunity for a full time Office Administrator to manage the administrative functions of the Seattle/Tacoma office. We are looking for someone who has experience and familiarity with the day to day office functions and is passionate about supporting others while making meaningful contributions to our internal clients.  

Detailed Description:

• Collaborate and work closely with the Seattle/Tacoma Local Leader and Regional Administrative Leader to maintain office organization, efficiencies, and connecting with staff. Responsibilities will include but not limited to: overall office logistics, schedule/develop/support meetings (local and national), and identify creative activities to engage staff and ensure high office morale along with supporting local efforts around Diversity and Inclusion. Lead and support office events (i.e., virtual coffee chats, office lunches, all hands meetings, and other employee events) throughout the year to engage the office.
• Provide administrative support and assistance to all staff for a variety of office functions and operations. This includes front desk management (greet clients, vendors, guests, and staff), office supplies/equipment management/maintenance, mail/courier service, coordinate cleaning and repair services, work with corporate administration and facilities, travel arrangements, and prepare written communications (office-wide emails, MS Teams Postings, Small group coordination efforts).
• Correspondence/Client Deliverables. Coordinate and assist with formatting of Tech Memo’s, Reports, Letters, Scopes of Work and Design Specifications.
• Office Facility Management. Communicate facility needs and issues to appropriate staff. Maintain site for health and safety, and visitors.
• Problem solve/troubleshoot. Inform managers of important information, decisions, and deadlines and anticipate and manage related necessary organizational adjustments, preparing managers to successfully plan and execute their tasks and initiatives.
• Onboard New Hires. Work with supervisors and office personnel (local, and regional) to develop onboarding plans and conduct new hire orientations.
• Health and Safety. Lead and collaborate with local and national health and safety team on annual emergency action plan, annual fire/evacuation drills, employee ergonomic assistance, PPE orders and other health and safety related items.

Minimum Qualifications:

• Minimum 5-years of experience providing administrative functions and duties.
• Collaborative, team oriented with the ability to multi-task and prioritize workload.
• Proficient in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge with Bluebeam and; proficiency with Internet applications.
• Strong management skills; well organized and detail oriented.
• Empathy for others with the ability to develop and maintain client relationships both internal and external (in person and virtually).
• Excellent written and verbal communication skills.
• Capable and able to use sound judgement and obtain accessible financial and other resources intelligently and efficiently.
• Ability to be resourceful in researching issues, solving problems, and offering creative solutions.

Preferred Qualifications:

• Familiarity with formatting documents and working in templates is a plus.
• Experience in tech editing, proofreading, formatting or writing experience is a plus.

Salary Range: The anticipated starting pay range for this position is based on the employee’s primary work location and may be more or less depending upon skills, experience, and education.  This role is a hybrid role. These ranges may be modified in the future.

$29.80  - $40.90/hr

Benefits and Other Compensation:  We provide a comprehensive benefits package that promotes employee health, performance, and success which includes medical, dental, vision, short and long-term disability, life insurance, an employee assistance program, paid time off and parental leave, paid holidays, 401(k) retirement savings plan with employer match, performance-based bonus eligibility, employee referral bonuses, tuition reimbursement, pet insurance and long-term care insurance. Click here to see our full list of benefits.

About Brown and Caldwell

Headquartered in Walnut Creek, California, Brown and Caldwell is a full-service environmental engineering and construction services firm with 52 offices and over 1,900 professionals across North America and the Pacific. For more than 75 years, we have created leading-edge environmental solutions for municipalities, private industry, and government agencies. We strive to be the company of choice—to our clients, who benefit from our passion for delivering exceptional quality, and to our employees, present and future, who share our commitment to client service, collaboration, and innovation. Join us, and you will find a home where you can do your best work, reach new levels of expertise, and enjoy exceptional development opportunities. For more information, visit www.brownandcaldwell.com.

This position is subject to a pre-employment background check and a pre-employment drug test.

Notice to Third Party Agencies: Brown and Caldwell does not accept unsolicited resumes from recruiters or employment agencies. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and approved engagement request with Brown and Caldwell, Brown and Caldwell reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency.  

Brown and Caldwell is proud to be an EEO/AAP Employer.  Minorities/Women/Disabled and Protected Veterans are encouraged to apply.  Brown and Caldwell ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964.