Office Administrator

Job Description

The Office Administrator reports to the Executive Vice President of Scanlan Foundation and offers clerical support to the day-to-day operations of the business office, working closely with the officers, board, grants department and bookkeeping.
Duties
- Process incoming and outgoing correspondence
- Facilitate executive correspondence, paperwork and meetings (in-person and virtual)
- Maintain executive calendars
- Maintain physical and digital files
- Manage and order office supplies
- Take meeting notes and memos
- Assist with accounts payable, expense reports, check requests, updating ledgers, meeting binders and mailings
- Answer incoming phone calls, email and voicemail messages
- Receive guests, including dignitaries
- Assist with operational processes and improving procedures
- Other clerical duties as may be assigned
Required Qualifications and Skills
- Knowledgeable of and supportive of the Roman Catholic Church
- Minimum 3 years of relevant work experience or equivalent
- Software fluency: Google Workspace (Required) and Microsoft Office (Word, Excel and PowerPoint required)
- Strong verbal and written communications skills
- Thorough organizational skills and ability to switch between task quickly
- Work with discretion and confidentiality
- Maintain trust, integrity and positive attitude on a daily basis
- Reliable transportation
Pay and benefits
- Salary commensurate with experience
- Benefits available per company policy
- Paid vacation and holidays
- Working hours negotiable
- Catholic work environment
About the Employer

Founded in 1947 to support the mission of the Roman Catholic Church in the State of Texas, Scanlan Foundation makes grants to qualifying ministries and institutions.
Please visit www.scanlanfoundation.org to learn more.
Why Work at Scanlan
The Catholic faith is paramount to our mission. We are dedicated to making a grace-filled, positive impact on society all while trying to help souls get to heaven. We flourish in a dynamically Catholic environment, wherein we work with dedication and joy to further the Roman Catholic Church in Texas. It is our pleasure to treat each other, as well as our grantees and partners, as true and loving Christians, helping each other achieve meaningful successes for our Church. We would welcome other like-minded individuals to consider joining our team.