Office Administrator

Headstart Hatching is seeking a friendly, diligent and reliable individual to join our team as an Office Administrator!  

The Office Administrator provides administrative support for the Hatchery Manager, carrying out all directives in accordance with the Company’s policies and applicable laws. The ideal candidate will handle all Company information with complete confidentiality.

Responsibilities include but are not limited to:

• Opens the office each morning.
• Greet people at the front window and assist/or direct to the appropriate person(s).
• Answers incoming calls and assists/or transfers to the appropriate person(s).
• Maintain and distribute job applications when HR representative is unavailable.
• Facilitates the orientation and onboarding of all new employees.
• Conducts and/or facilitates the provision of all mandatory employee training.
• Completes general administrative clerical work accurately and in a timely manner
• Preparation of shipping and export documents or samples
• Help with any animal welfare monitoring to be compliant with customer needs
• MTech data entry of all production aspects of the hatchery
• Ordering of supplies per Manager’s directive.
• Maintain 8:00 am to 5:00 pm working hours unless requested by on-site Manager.
• Follow the directives of the on-site Manager.
• Other duties and projects as assigned.
• Follow all of the company’s rules and regulations for bio-security, animal welfare and safety
• Answer phones and take messages or give out contact information for appropriate departments;
• Ensure the tasks are completed correctly and in a timely manner.
• Work with general office equipment such as a computer, calculator, and copy machine.               
• Monitor company email regularly for directives, requests, or responses from HR and/or the on-site manager;
• Work successfully as a team to work towards achieving the company’s goals.
• Ensure adequate office supplies are available (gives a list of needed supplies to onsite manager.
• Maintain a safe and clean working environment.

* Responsibilities and tasks outlined are not exhaustive and may change as determined by the needs of the company.

The ideal candidate will have the following educational and experience background:

• Previous secretarial/clerical experience preferred
• High School Diploma or equivalent preferred
• Familiarity with computer software such as MS Office and the ability to send emails and to save and send documents for processing
• Strong organizational skills
• Strong attention to detail
• Ability to prioritize and meet deadlines
• Ability to work independently
• Ability to effectively respond to questions, concerns, or needs from employees at all organizational level

Schedule:

Core business hours: Monday – Friday, 8:00am – 5:00pm

Who We Are:

Headstart Hatching is the first turkey hatchery in the world to hatch commercial poults with immediate access to feed and water from the moment the hatchling leaves the egg and throughout their stay from hatch to the farm. This industry-changing technology will eventually be shared with the world, but first we’re going to put it to good use for our region’s benefit. Located in Willmar, MN, we are part of a family of companies that have made this place our home for over 75 years, and Headstart Hatching is the next (and not last) company we’ve committed to build here.

Benefits at Headstart Hatching:

We are proud to offer a generous benefit package in addition to competitive compensation. Our benefits include medical, dental, and vision insurance options, a Health Savings Account with company match, 401K plan with company match up to 4% of your compensation, PTO accrual, two personal days per year, holiday pay, company paid short and long term disability, and company paid life insurance.

Apply Online or to Further Inquire, Contact:

Laura Orsten | Senior Talent Acquisition Specialist

Laura.Orsten@life-scienceinnovations.com

320-222-9524

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