Office Administrator

Successful and growing roofing/solar company is looking to hire a Office Administrator/Project Coordinator.

Experience in roofing, solar, or home improvement industry is required, someone who has experience managing day to day work-flow with a positive attitude.

Essential Duties and Responsibilities include, but may not be limited to the following:

• Answering phone courteously and handling customer questions
• Manage calendar schedules and organize meetings and appointments
• Screening incoming leads from multiple marketing sources and entering into database
• Utilize and update the CRM, Calendars, Marketing Software, Process Documents and other software's for each appointment made as needed
• Assist with coordinating and overseeing roofing projects from initiation to completion
• Support of field staff including document control, filing, permit management, assistance in management and processing of change orders, and general office functions
• Following up with customer's via email and phone
• Ordering materials
• Manage/maintain all accounting aspects of jobs using Quickbooks
• Maintain front-facing relationships with customers, contractors, service providers, and vendors
• Responsible for reviewing, processing, and entering customer and contractor invoices
• Handles day to day project level client/field communication
• Creates and maintains project files and associated support documentation

Qualifications

• High-school diploma or equivalent
• English fluency
• Bilingual (Spanish speaking preferred)
• Proficient is Microsoft Office (Word, Excel, Outlook, etc)
• Experience using database management systems (CRM)
• Minimum 1 year of office administrative/assistant/project coordination experience within in the construction industry (roofing industry preferred)
• Strong organizational skills with attention to detail; ability to multitask to complete a wide variety of tasks
• Effective interpersonal and communication skills both written and verbal
• Excellent Customer Service skills
• Self-directed, proactive, and independently capable of managing workload so deadlines are met

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Roofing/Solar or Construction: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person