Office Administrator

Job Title:Office Administrator
Job Location: Katy, TX
Hourly Range: $20 - $25 per hour
Job Overview:
At Baxter & Woodman, both seasoned professionals and recent graduates find more than a job; they uncover a long-lasting, fulfilling career with a distinguished leader in technology and innovation. Our work environment is extraordinary and being honored as one of the 2023 Zweig Best Firms to Work For exemplifies our appreciation and respect for our dedicated staff.
Baxter and Woodman, Inc. has an exciting opportunity for a talented and enthusiastic individual to become a vital part of our dynamic, multi-state team. We are seeking an Office Administrator to join our Administrative Team in our Katy, TX office. This position is responsible for organizing and coordinating administration duties and office procedures. The role of the Office Administrator is to create and maintain a positive work environment in their local office. As an Office Administrator, you will not only be the face of our company for your assigned location but also an integral member of a diverse and collaborative team spread across multiple states. The Office Administrator is responsible for scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our Texas region. If you're passionate about providing exceptional service, thrive in a fast-paced environment, and enjoy being part of a supportive team, we invite you to join us!
Responsibilities:

• Serve as the point person in the office for Corporate Departments such as Facilities, Human Resources, Marketing, IT and Accounting
• Schedule meetings and appointments
• Work with Facilities to maintain office condition and necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Coordinate with IT department on all office equipment
• Provide support and hospitality to visitors.
• Plan in-house and off-site activities, like celebrations and conferences
• Preparation of project correspondence
• Attend meetings to take notes
• General office support for all engineering departments; assembling industry project manuals; preparing agency submittals; general correspondence.
• Create and modify PowerPoint, Word, and Excel documents.
• Coordinate supplies for projects, company meetings, or training events.
• Delivery of proposals and other client documentation when necessary.
• Assist business support groups with regional operations.
• Front desk reception and company phones.
• Other tasks and duties as assigned.

Requirements:

• High School Diploma
• 5 + years of administrative experience.
• Proficiency in MS Office Suite - specifically Outlook, Word, PowerPoint, Excel.
• Proficiency in Adobe.
• Strong leadership skills, with the ability to motivate the office environment.
• Excellent communication skills, with the ability to communicate effectively with all levels of the organization.
• Strong organizational skills, with the ability to multi-task and prioritize effectively.
• Excellent attention to detail and accuracy.
• Travel between offices in your region when necessary, with personal vehicle.
• Attention to detail and problem solving.
• Civil Engineering Industry experience a plus.
• Paralegal or Legal Assistance Experience a plus.

Join Our Team! - At our organization, we prioritize the holistic well-being of our employees through a comprehensive range of benefits. This commitment is evident in our healthcare offerings, including medical, dental, and vision plans, alongside an Employee Assistance Program and dedicated benefit advisors for personalized support. Financial well-being is enhanced through our financial planning program, life and disability insurance, tax savings plans, and coverage for accidents, cancer, and critical illnesses. Balancing work and life, we provide generous paid time off, paid holidays, parental leave, and flexible work arrangements, including the option to work from home on half Fridays and varied schedules. Additionally, we lead the industry by offering 401k plans, supported by expert financial advisors, and an Employee Stock Ownership program, ensuring our employees are not just part of a workplace but a thriving, supportive community dedicated to their well-being, financial security, and happiness.
Baxter & Woodman is an equal opportunity- affirmative action - M/F/Vet/Disability employer