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Form of workDEA is hiring for an experienced Office Administrator to support our engineering services office in Salt Lake City, Utah. The position will be responsible for a variety of duties including administrative responsibilities with general office tasks in a fast-paced professional engineering firm. The Office Administrator will be expected to work in the office a majority of the time. This position is considered a full-time employee but will be 20 hours a week a start with.
Duties will include but not be limited to the following:
- Assist the regional business leader in implementing company-wide initiatives
- Monitor the office's budget and administrative costs in a proactive manner, implementing cost reduction measures in cooperation with the regional business leader
- Concur corporate credit card reconciliation / vendor invoicing / expense reports
- Purchase and maintain office supplies
- Responsible for general office administration including office upkeep and liaison with building management and corporate staff for maintenance requests, safety concerns, and building access cards
- Assist the regional business leader in assessing facilities, technology, furniture, and other employee-related needs for the office
- Perform general reception, mailroom, and support services duties
- Actively participates in supporting the office culture by planning/coordinating office social events including team lunches, social hours, and summer and holiday parties
- Assists with scheduling meetings, video conferences, webinars, and trainings, including reserving conference room space and equipment set up and take down
- Assists with coordination and scheduling of travel arrangements
- Prepare, format and quality check documents such as reports, spreadsheets, presentations, memos, meeting minutes, etc., using Microsoft Office applications
- Assist Corporate HR with new employee onboarding, employee changes, and employee separations this includes orientation for new hires, I-9 verification, proactive communication with hiring managers, working with Information Services (IS) ordering computers, accessories, and business cards for office employees
- Coordinate learning and professional development needs or registration for events, including sign-up sheets and evaluations for training events
- Membership / subscription / license renewals
- Assist in DEA's Health and Safety Program - coordinates safety and compliance programs for office, including maintenance of office standards - Employee AED/CPR/First Aid certifications, inspections of fire extinguishers, DEA company vehicle and first aid kits
Basic Qualifications:
- 5 years of administrative, accounting, or human resources experience
- Excellent grammar, spelling and overall communication skills, both written and verbal
- Advanced knowledge of Microsoft Office Suite (Word, Excel, Power Point)
- Must be comfortable working in a fast-paced environment with short deadlines, interruptions, and multiple tasks
- Must possess a high level of professionalism and positive attitude when interacting with colleagues, clients, and guests
Preferred Qualifications:
- An Associate's or Bachelor's degree in a relevant field
- Access, Adobe, or similar programs a plus
- Experience with HR or new hire onboarding
- Experience with Concur or other travel and expense reporting software
- Previous experience in the engineering/construction industry
Benefits:
- Medical, Dental, Vision, and Life Insurance
- Paid Time Off (PTO)/Holiday Pay
- 401k and Employee Stock Ownership Program (ESOP)
