Office Administrator

Job Title: Office Administrator

Company: Clearcut Building Solutions

Location: Woods Cross, Utah

About Us: Clearcut Building Solutions is a leading construction firm specializing in Multifamily and Commercial exterior construction. With a proven track record of delivering high-quality projects on time and within budget, we are committed to excellence in every aspect of our work. As we continue to grow, we are seeking a diligent and organized Office Administrator to join our team and support our operations.

Job Description:

Position Overview: The Office Administrator will play a crucial role in ensuring the smooth and efficient operation of our office. This individual will be responsible for managing administrative tasks, providing support to staff, and facilitating communication within the company.

Key Responsibilities:

• Administrative Support:
• Manage incoming calls, emails, and correspondence.
• Maintain office supplies inventory and place orders as necessary.
• Coordinate meetings, appointments, and travel arrangements for staff.
• Prepare and distribute documents, reports, and presentations as needed.
• Office Management:
• Oversee the organization and tidiness of the office space.
• Ensure office equipment is in working order and arrange for repairs when necessary.
• Implement and maintain office policies and procedures.
• Assist with the onboarding process for new employees.
• Project Support:
• Assist project managers with administrative tasks related to construction projects.
• Maintain project documentation and ensure accuracy and completeness.
• Liaise with subcontractors, suppliers, and clients as directed.
• Financial Administration:
• Assist with invoicing, billing, and accounts payable/receivable as required.

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• Support the finance department with data entry and reconciliation.
• Assistant to the Owner:
• Serve as a point of contact for owner.
• Facilitate schedule and needs of the owner.
• Relay messages and directives accurately and promptly for owner.

Qualifications:

• Proven experience as an Office Administrator, office assistant, or similar role.
• Proficiency in MS Office (Word, Excel, Outlook) and other relevant software.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and work effectively under pressure.
• Excellent communication and interpersonal skills.
• Familiarity with the construction industry is a plus.
• Bilingual in Spanish and English is a benefit but not required.

Education:

• High school diploma or equivalent; additional certification or training in office administration or a related field is advantageous.

How to Apply: Interested candidates should submit their resume and a cover letter outlining their qualifications and relevant experience to craig@clearcututah.com .

Deadline for Application: [Include if there's a specific deadline for applications]

Clearcut Building Solutions is an equal opportunity employer and welcomes diversity in the workplace. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Woods Cross, UT 84087: Relocate before starting work (Required)

Work Location: In person