Office & Administrative Specialist Senior

Ensuring every child receives a quality education, no matter their race or zip code. The Minnesota Department of Education serves a wide and diverse range of groups: K-12 students and their families; young children participating in a variety of early learning programs including Head Start and Early Childhood Family Education; adult learners participating in adult education programs including GED and citizenship programs; school districts; charter schools; teachers; libraries and librarians.

MDE values:
Collaboration: Partner and serve for the greater good.
Leadership: Take ownership and responsibility.
Equity: Innovate for justice, fairness and inclusion.

Job Class: Office and Administrative Specialist, Senior
Agency: Education Department

• Who May Apply: Open to all qualified job seekers
• Date Posted: 02/14/2024
• Closing Date: 03/05/2024
• Bid Open: 02/14/2024
• Bid Close: 02/22/2024
• Hiring Agency/Seniority Unit: Education Department / MDE-Exc Res Acd-AFSCME
• Division/Unit: Education / St Libraries & Expand Learning
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: St Libraries and Expanded Learning
• FLSA Status: Nonexempt
• Telework Eligible: Yes. Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

In this role, you will provide administrative support to the major program areas within the division of Libraries and Expanded Learning Opportunities. You will work to develop administrative procedures, respond orally and in writing to a wide range of technical questions, and will research and respond to emails from community partners. Duties include:

• Providing administrative assistance and technical coordination for programs, projects or initiatives of the division of Libraries and Expanded Learning Opportunities, and as assigned by the Director;
• Providing day-to-day office responsibilities such as answering voice and email communications as well as supporting the Director and staff in efforts to conduct business in an efficient and effective manner;
• Serving as the division communications coordinator and web content manager;
• Providing coordination for division budgets, procurement, and contracts.

Minimum Qualifications

• Experience with word processing (such as MS word) to type and format letters, memos, reports, and meeting minutes;

• Customer service experience, sufficient to provide prompt, courteous, and accurate information to customers in person, on the phone, and via email;

• Experience using spreadsheet software applications, such as Microsoft Excel, to enter, compile, store, and retrieve data.

Preferred Qualifications

• Budgeting experience sufficient to review, track, analyze and prepare financial summaries and reports;

• Organizational skills across program areas and staff;

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel), SharePoint and Adobe Pro

• Experience managing virtual and in-person meetings;

• Ability to create and post web content;

• Experience editing documents for accessibility compliance.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kayla Johnson at kayla.s.johnson@state.mn.us or 651-582-8521.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kayla Johnson at kayla.s.johnson@state.mn.us.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us and indicate what assistance is needed.