Medical Education Program Coordinator, Department Of Pediatrics, Uva

The Department of Pediatrics at the University of Virginia (UVA) School of Medicine seeks candidates for a Medical Education Coordinator or Assistant.Medical Education Program Coordinators participate in the planning, preparation, and implementation of programs, daily operations, and educational activities for a small to medium sized programs. They are responsible for the same duties as Medical Education Assistants, however, they operate with additional authority, independence, or level of complexity. Beyond basic administrative duties, Medical Education Programs Coordinators develop materials, coordinate calendars, engage in accounting processes, interact with educational program participants, and ensure compliance with relevant national organizations to maintain high standards of programs. They perform work independently but receive assignments and direction from supervisors and Program Directors. This position will coordinate, facilitate and manage Grand Rounds and fellow forums for the department. Promotion and Tenure for our pediatric faculty will be facilitate with this position and the Vice Chair of Academic Affairs.This position is responsible for providing a high level of support to the pediatrics fellowship programs. Responsible for supporting these educational programs following the GME, ACGME, and University guidelines.
For more information, please visit:
https://med.virginia.edu/pediatrics/pediatric-residency-program
https://med.virginia.edu/pediatrics/fellowship-education
The successful candidate will be expected to:

• New Innovations: Enter schedules for faculty/trainees; monitor duty hours and run report for semi-annual reviews.
  ACGME (Accredited Council for Graduate Medical Education): Maintain files according to ACGME regulations.
  ERAS (Electronic Residency Application Service): Manage ERAS/application process during recruitment, schedule and arrange interview days, enter match data, complete and mail offer letters to new hires.
  Assist with credentialing, interviewing, evaluations, and meeting preparation.
  Prepare pre-approvals and submit travel reimbursements for trainee travel and other expenses.
• Attend monthly coordinator meetings to stay current with ACGME and other requirements.
• Maintain handbook annually to include changes in policy.
• GME (Graduate Medical Education): Communicate new policies as needed to faculty/trainees
• Responsible for keying metric data on trainee evaluations and grading requirements including compiling performing basic analyses and summarizing results.
• Assist with development of a detailed annual budget for Graduate Medical Education trainee expenses. Evaluate requests and determine spending appropriateness as per budget guidelines.
• Strict oversight of all accreditation documentation, evaluations, verifications, and portfolios.
• Oversee, coordinate, and provide summaries of the data compilation for trainee evaluations.
• Summarize and distribute information required for Faculty and trainee awards.
• Assist with coordination of all communications with Graduate Medical Education Office (GMEO) staff, Department Chairs, Division Chiefs, outside faculty, Pediatric Administrator, Fiscal Technicians, and Human Resource Team.
• Oversee content across all Pediatric Education websites and collaborate with website manager for updates.
• Other duties as assigned.

Minimum Qualifications:

• Education: High School Diploma
• Experience: Two years of administrative support experience. Bachelor's degree may substitute for experience.

Preferred Qualifications:

• Demonstrated excellent oral and written communication skills required.
• Ability to present information in multiple forums to a range of audiences.
• Ability to work accurately with attention to detail.
• Ability to analyze and solve problems.
• Working knowledge of office practices and procedures.
• Ability to identify ways to improve workflow.
• Align and participate with department initiatives.
• Promote a positive work environment.
• Ability to conduct activities and make decisions according to ethical standards.
• Ability to synthesize information, provide advice, and address needs independently.
• Ability to work independently or as part of a team.
• Work with senior leaders to accomplish goals.
• Maintain professional competencies by attending development courses related to job functions.
• Grasp the University's educational mission, strategic aims, and programs.

The Medical Education Coordinator or Assistant will report to the Medical Education Manager. For additional information about the position, please contact Penny Guy, Medical Education Manager, at prw3p@virginia.edu .
This position is a restricted position and is dependent upon project need, availability of funding and performance. This is Non-Exempt level, benefited position. For more information on the benefits at UVA, visit hr.virginia.edu/benefits .
This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment. This position will not sponsor applicants for work visas.
References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.
To Apply:
Please apply through Workday , and search for R0054049
Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'
Complete an application online with the following documents:

• CV
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.
For questions about the application process, please contact Yelena Markazyan, Academic Recruiter at ym 3mm@virginia.edu
For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.