Marketing Events Assistant

#Location - Hybrid, Bridgewater, NJ
About iconectiv
Your business and your customers need to confidently access and exchange information simply, seamlessly and securely. iconectiv's extensive experience in information services, digital identity and numbering intelligence helps you do just that. In fact, more than 5K customers rely on our data exchange platforms each day to keep their networks, devices and applications connected and 2B consumers and businesses protected. Our cloud-based information as a service network and operations management and numbering solutions span trusted communications, digital identity management and fraud prevention. For more information, visit
www.iconectiv.com
. Follow us on X and Linkedln.
Responsibilities:
This position will work with the Global Events Manager to oversee internal and external events. You will assist in event planning from conception to implementation, through post event execution. You will have exposure to event organizers and will work with key stakeholders. Duties include administrative tasks, project management, working with vendors, managing registration, assisting with set-up and breakdown, branding event space, ordering food and beverages, interacting with attendees, running errands for supplies and working with staff to ensure the completion of a successful event.
EVENTS SUPPORT and COORDINATION
Internal and external event support as follows:
Responsible for the logistical components of digital and in-person events, including scheduling, coordination, , set-up, and tear-down.
Support customer and industry working groups with planning, logistics, registration, food and beverage, attendee satisfaction and on-site support.
Submit facilities requests as necessary, prepare and inspect conference room setups.
Assist in the setup, testing, operation, and teardown of audio-visual and video conferencing equipment.
Serve as a point of contact for event planning and execution, facilitating communication between departments, support staff, and vendors.
Deliver exceptional customer service and ensure high-quality experiences for all clients.
Coordinate and distribute event-related customer communications with marcom channels, including sales team emails, pre-event emails, at-event invitations (e.g. tech talks), post-event communications.
Assists with post-event surveys and report creation.
Share leads generated from events with customer relationship manager for communications objectives.
Maintain inventory of branded promotional items, selection, order and fulfill requests.
Supports employee engagement activities and encourages participation amongst colleagues.
Shipping and receiving of signage, supplies and support materials.
MEMBERSHIP and ASSOCIATIONS
Maintains knowledge of industry association memberships and provides updates to channel manager regarding revisions for collateral, presentations, and web site updates.
Shares iconectiv news, collateral, and other marketing materials with memberships on a rolling basis.
Tracks metrics for iconectiv marketing via appropriate industry organizations and share with team.
PROJECT MANAGEMENT
Responsible for overall knowledge and management of Asana project management tool.
Maintain Asana-based Marcom Calendar used to define channel activity.
Required Skills:
Bachelor’s degree in marketing or communications
0 – 2 years of Customer Service experience and/or Event Planning
Understanding of Microsoft office (Word, Excel, PowerPoint)
Excellent organizational skills and ability to manage multiple tasks concurrently
Self-motivated, dependable and displaying strong follow-through with details and tasks
People skills including social graces, communication, language and friendliness
Flexible schedule as activities may fall outside normal business hours
Ability to travel 15% to 25%
**Hybrid employees must live within 50 miles of the iconectiv office in Bridgewater, New Jersey, which is the in-person office location where the employee will report when working in-person
Full Time Employee benefits:
Health care benefits
401(k) with company match
Holiday pay
Paid time off (inclusive of a volunteer day)
Tuition Reimbursement upon approval
DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position. Therefore, employees assigned may be required to perform additional job tasks required by the manager.
We are proud to be an EOE Minorities/Females/Protected Veterans/Disabled employer. The Company’s status is a VEVRAA Federal Contractor. Request Priority Protected Veteran Referrals. We maintain a drug-free workplace and perform pre-employment substance abuse testing.